Executive Assistant to Chief Executive Officer

CDP Global; Greater London; On-site; GBP 34,000 - 53,000; Full time

Job summary

A global non-profit organization is seeking an Executive Assistant to support the CEO in London. This role involves complex diary and inbox management, facilitating communication with senior stakeholders, and providing comprehensive meeting support. Candidates should be highly organized with excellent IT skills, strong communication abilities, and experience in a fast-paced environment. The position offers a salary between €39,525 – €59,288 and other benefits including a non-contributory pension and flexible working opportunities.

Benefits

30 days holiday plus bank holidays

Generous non-contributory pension

Employee Assistance Programme

Life assurance

Training and development

Flexible working opportunities

Qualifications

• Confident and polished communicator comfortable engaging with senior stakeholders.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and spoken English.

Responsibilities

• Serve as the central coordination point for the CEO’s office.
• Manage complex diary and inbox for the CEO.
• Provide support for meetings including agenda preparation and minute taking.

Skills

Highly organised

Exceptional attention to detail

Confident communicator

Proactive and solutions-driven

Excellent IT skills

Resilient under pressure

Flexible approach

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Teams

Zoom

WebEx

DocuSign

Adobe

Job description

About CDP

CDP is a global non‑profit that runs the world’s only independent environmental disclosure system. As the founder of environmental reporting we believe in transparency and the power of data to drive change.

Partnering with leaders in enterprise capital policy and science we surface the information needed to enable Earth‑positive decisions. We helped more than 24,800 companies and almost 1,000 cities, states and regions disclose their environmental impacts in 2024. Financial institutions with more than a quarter of the world’s institutional assets use CDP data to help inform investment and lending decisions.

Our team is truly global united by our shared desire to build a world where people, planet and profit are balanced. Visit or follow us @CDP to find out more.

About this role

The EA will use project management skills to oversee all coordination tasks, manage multiple projects and relationships, and be expected to keep track of the progress of all the workstreams that your LT members are across.

What you will do

• Serve as the central coordination point for the CEO’s office ensuring priorities are clear and executed effectively.
• Complex diary management across multiple time zones balancing accessibility with the CEO’s strategic focus.
• Complex inbox management ensuring messages are actioned and prioritised in a timely manner.
• Act as a confident representative of the CEO liaising directly with senior external stakeholders and Board members.
• Provide full meeting support including agenda preparation, accurate minute taking and timely distribution of actions.
• Contribute to the development of presentations, briefing materials and communications with precision and attention to detail.
• Lead proactive travel planning and managing end‑to‑end process including drafting itineraries, identifying and prioritising regional contacts and ensuring meetings are secured in line with strategic objectives.
• Build and maintain strong working relationships with internal and external counterparts confidently using both phone and email to problem‑solve and coordinate.
• Anticipate potential challenges and identify creative solutions to keep the CEO’s time and priorities on track.
• Collaborate closely with the Leadership Team and their assistants to ensure alignment across key workstreams.
• Assist with organisation of Leadership Team and Board of Trustees off‑sites and strategy sessions.
• Expenses and invoice management for the CEO Office.
• Ensuring you know what is expected of you through regular 1:1s, having clear objectives in place and participating in open and honest performance and development conversations.
• Ensuring a respectful and inclusive workplace where team members communicate openly, share knowledge so it can be used and respect difference.
• Living the CDP Values and demonstrating the behaviours appropriate to your position.

Internal stakeholders include: CEO LT and their direct reports, other EAs.

External stakeholders include: senior representatives of other orgs, Board members.

We’re looking for

• Highly organised with exceptional attention to detail and the ability to manage multiple priorities in a fast‑paced environment.
• A confident and polished communicator comfortable engaging with the most senior stakeholders including government, corporate and Board‑level leaders.
• Proactive and solutions‑driven with the confidence to take initiative and the judgement to act with discretion at all times.
• Excellent written and spoken English with proven ability to produce accurate minutes and professional documentation.
• A resilient nature and the ability to remain calm under pressure.
• Excellent IT skills to include MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Teams, Zoom, WebEx; knowledge of DocuSign and Adobe is helpful.
• Professional, approachable and resilient able to balance being a trusted gatekeeper with maintaining strong relationships across the organisation.
• A proactive and a total team‑player.
• Flexible approach to occasional out‑of‑hours contact.

Desirable

• Language skills.
• Experience of working within a global organisation.

Salary and benefits

The salary banding for this role is €39,525 – €59,288 per year. 30 days holiday plus bank holidays, generous non‑contributory pension provision, Employee Assistance Programme, life assurance, training and development, flexible working opportunities and other benefits.

Final offer amount depends on multiple factors such as candidate experience and expertise, geographic location, total compensation and market data.

This is a permanent role based at CDP’s London office. Interested applicants must be eligible to work legally in the UK and live within a commutable distance of the London office and be comfortable with 2 days in the office per week. CDP cannot sponsor this role.

Before you apply

Well, only use the information you provide to process your application. For more details on how we use your information see our applicants privacy notice. By uploading your CV and covering letter you are permitting CDP to use the information you have provided for recruitment purposes.

How to apply

Please upload your CV in the application form. Applications will be reviewed on a rolling basis so early applications are encouraged.

Key Skills

Office Manager Experience, Time Management, Microsoft Office, Google Docs, Adobe Acrobat, Microsoft Outlook, Microsoft Word, QuickBooks, Personal Assistant Experience, Microsoft Powerpoint, Administrative Experience, Google Suite

Employment Type: Full Time

Experience: years

Vacancy: 1