Executive Assistant to CEO & Founder – ASAP start

Bain and Gray; England; Hybrid; GBP 80,000 - 90,000; Full time

Job summary

A leading investment management firm in the UK is seeking an exceptional Executive Assistant to support the CEO. This hybrid role involves high-level corporate support and private-office duties, while also mentoring a developing Private PA. Candidates should possess proven EA experience, exceptional organisational skills, and the ability to liaise with senior stakeholders. The position offers competitive compensation and is initially a 14-month maternity cover contract, with potential for extension.

Benefits

Competitive compensation

Maternity cover contract

Leadership development opportunities

Qualifications

• Proven EA experience supporting C-suite or UHNW principals.
• Exceptional organisational, communication, and multitasking skills.
• Discreet and proactive with strong judgment.

Responsibilities

• Provide full EA support to the CEO, including diary management and project coordination.
• Act as primary point of contact for the CEO.
• Support household administration and personal travel.

Skills

Organisational skills

Communication skills

Multitasking

Stakeholder management

Discretion

Tools

Microsoft 365

Google Workspace

Job description

Reference: JH7110

Salary: £80,000 - £90,000

Location: London

A leading pan-European real estate investment management firm is seeking an exceptional Executive Assistant to support the CEO and oversee select private family office matters. This is a unique hybrid role spanning high-level corporate support, private-office involvement, and mentorship of a developing Private PA.

Key Responsibilities

• Provide full Executive Assistant support to the CEO, including complex diary management, international travel, correspondence, board materials, and project coordination.
• Act as the CEO’s primary point of contact, ensuring efficient communication, follow-up, and information flow.
• Support private-office operations: household administration, personal travel, event coordination, and management of an art and insurance portfolio.
• Mentor and develop the Private PA, offering guidance across diary management, communication, workflow, and prioritisation.
• Liaise confidently with senior stakeholders, advisors, and service providers across corporate and private matters.
• Uphold the highest levels of discretion, compliance, and risk awareness.

About You

• Proven EA experience supporting C-suite or UHNW principals, ideally across both corporate and private-office environments.
• Exceptional organisational, communication, and multitasking skills.
• Discreet, composed, and proactive, with strong judgment and stakeholder management abilities.
• Competent across Microsoft 365/Google Workspace, travel management, and basic financial processes.
• Fluent in English; French is an advantage.
• Flexible, polished, and able to thrive in a fast-paced, high-trust setting.

What We Offer

• 14-month maternity cover contract (with potential for extension).
• Competitive compensation and benefits.
• Exposure to both corporate operations and private family office environments.
• Opportunity to develop leadership skills through mentoring the Private PA.

If you are a highly professional EA with a discreet, solutions-focused approach, we’d love to hear from you.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.