Executive Assistant to 3 Area Vice Presidents - AVP's (French speaker required)

Anaplan; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading tech company in London is looking for an Executive Assistant to provide comprehensive support to multiple senior sales leaders. The ideal candidate will be fluent in French and English, highly organized, and able to handle multiple priorities in a fast-paced environment. Responsibilities include managing calendars, coordinating travel, and preparing communications, with a focus on maintaining discretion and professionalism.

Benefits

Inclusive workplace culture

Professional development opportunities

Health and wellness benefits

Qualifications

• Proven experience as an Executive Assistant supporting senior-level executives.
• Strong ability to multitask and prioritize effectively.
• Experience in a sales environment is a significant advantage.

Responsibilities

• Manage complex calendars, scheduling meetings and travel.
• Prepare communications for internal and external audiences.
• Assist in the set-up and follow-up of sales meetings.

Skills

Exceptional organizational skills

Fluency in French

Fluency in English

Proficient in Microsoft Office Suite

High level of integrity

Strong problem-solving skills

Tools

CRM software (Salesforce)

Virtual meeting platforms (Zoom, Teams)

Collaboration tools (Slack)

Job description

Executive Assistant - (French speaker required)

London, United Kingdom

At Anaplan, we are a team of innovators focused on optimizing business decision-making through our AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market.

What unites Anaplanners across teams and geographies is our commitment to our customers’ success and to our Winning Culture.

Our customers include Coca-Cola, LinkedIn, Adobe, LVMH and Bayer among the 2,400+ global companies who rely on our platform.

Supported by operating principles of being strategy-led, values-based and disciplined in execution, you’ll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and let’s build what’s next - together!

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive PA support to three senior sales leaders located across Europe (France, Switzerland, and Germany).

Your Impact

This is a critical role that requires a high degree of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, sales-driven environment. The ideal candidate will be a trusted partner—anticipating needs, managing diaries and travel arrangements, and liaising with contacts at client organisations.

Key Responsibilities

• Calendar Management: Proactively manage and maintain the VPs of Sales’ complex calendars, including scheduling internal and external meetings, appointments, and travel. Prioritize and resolve scheduling conflicts.
• Communication: Prepare communications for both internal and external audiences.
• Meeting Support: Assist in the set-up of sales meetings and other events, including creating agendas, preparing materials, and managing follow-up activities.
• Travel Coordination: Arrange detailed travel plans, itineraries, and accommodations for the VPs of Sales.
• Data and Reporting: Assist in the preparation of sales reports, dashboards, and presentations for senior leadership.
• Expense Management: Process and submit expense reports for the VPs of Sales in a timely and accurate manner.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

Your Qualifications

• Proven experience as an Executive Assistant, ideally supporting senior-level executives in a sales or fast-paced corporate environment.
• Exceptional organizational and time-management skills, with a strong ability to multitask and prioritize effectively.
• Fluency in French and English is essential. An additional EU language would be an advantage (ideally German or Italian).
• Proficient in using Mac and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), as well as CRM software (e.g., Salesforce).
• High proficiency in virtual meeting platforms such as Zoom and Teams, and collaboration tools such as Slack.
• High level of integrity and discretion in handling confidential information.
• Strong problem-solving and decision-making skills.
• A proactive, can-do attitude, with the ability to anticipate needs and work independently.
• Experience in a sales environment and an understanding of sales processes is a significant advantage.

Our Commitment to Diversity, Equity, Inclusion and Belonging (DEIB)

We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren’t just words on paper – this is what drives our innovation, it’s how we connect, and it contributes to what makes us a market leader. We hire you for who you are, and we want you to bring your authentic self to work every day!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation.

Fraud Recruitment Disclaimer

It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondence, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals.

• Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person.
• Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication.

All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to [e-mail] before taking any further action in relation to the correspondence.