Executive Assistant Private Client

Birchrose Associates; City Of London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading recruitment agency in London is seeking an experienced Executive Assistant to support Partners in a prestigious law firm. This full-time role offers a hybrid working model, with 3 days in office and 2 days remote. The ideal candidate will have at least 4 years of experience as a Legal PA, demonstrate excellent organizational skills, and proficiency in Microsoft Office. This is a great opportunity to work closely with senior leadership and contribute to a dynamic, corporate environment.

Benefits

Excellent benefits package

Hybrid working arrangement

Qualifications

• Minimum 4 years of experience as a Legal PA or Executive Assistant in a law firm.
• Proven experience supporting Partners in Private Client teams.
• Experience in diary and inbox management, and travel coordination.

Responsibilities

• Manage and maintain Partner and Fee Earners' diaries.
• Arrange booking for meetings and travel.
• Draft client correspondence and prepare meeting materials.
• Coordinate the billing process on behalf of Fee Earners.

Skills

Organizational skills

Attention to detail

Proactive approach

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Firm

An award-winning, Top 40 international law firm is looking for a highly skilled Executive Assistant to provide dedicated support to Partners in their City of London office. This is an excellent opportunity to join a prestigious firm and work closely with senior leadership in a dynamic corporate environment.

The Opportunity

This is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners within a busy Private Client team. You will play a key role in ensuring the smooth running of day-to-day operations, demonstrating exceptional attention to detail and initiative at all times.

Duties

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners
• Ensure all new client matter/onboarding processes are completed accurately. This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9:30am - 5:30pm.

Requirements

• Minimum 4 year's experience in a Legal PA or Executive Assistant role within a law firm (essential)
• Proven experience supporting Partners within Private Client teams
• Advanced proficiency in Microsoft Word, Excel彩神, and PowerPoint
• Experience in billing, diary and inbox management, and travel coordination

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency Инд all Permanent roles and as a Recruitment Business in relation to all Temporaryranking roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.