Executive Assistant / Family Support – UK Visa Sponsorship Available

Destinydot; United Kingdom; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A family-focused organization in the UK seeks a proactive Executive Assistant. This hybrid role combines executive support and childcare logistics. With a competitive salary of £25,000-£28,000 annually, the ideal candidate should possess excellent organizational skills and experience in administrative roles. Visa sponsorship is available for qualified applicants.

Benefits

Pension contributions

Paid holidays

Qualifications

• Previous experience as an executive assistant or administrative assistant.
• Ability to prioritize tasks in a fast-paced environment.
• Experience with child care is preferred.

Responsibilities

• Assist directors with scheduling and administration.
• Support communication and record-keeping activities.
• Coordinate childcare and family logistics.

Skills

Excellent organizational skills

Strong multitasking abilities

Outstanding English communication skills

Education

Bachelor’s degree

Tools

Google Suite

Microsoft Office

QuickBooks

Job description

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About the Role:

To assist our personal and professional life, our dynamic family and network of businesses is looking for an Executive Assistant who is proactive and well-organised. This is a hybrid position that combines childcare and family logistics with executive support for our businesses. You must feel at ease in a fast-paced, family-friendly setting because you will be collaborating directly with the directors on a variety of projects.

Principal Duties:

Support for the General Executive Office:

• Assist directors with all aspects of administration, such as calendar management, meeting scheduling, and trip planning.
• Respond professionally to incoming correspondence, using good phone manners.
• By using efficient data input and document management, you can keep accurate records and files.
• As needed, prepare presentations, reports, and letters.
• Organise office processes and operations to increase productivity and efficiency.
• When necessary, work together with team members to support different projects and activities.

Administrative and Executive Support:

• Oversee corporate directors’ schedules, appointments, and travel plans.
• Help with phone and email communication, including record-keeping and response preparation.
• Assist with basic bookkeeping, tracking expenses, and organising documents.
• Communicate with suppliers, contractors, and internal teams in a variety of commercial endeavours.
• When dealing with delicate personal and professional issues, maintain secrecy.

Coordination of Childcare and Family Support:

• Help with three young children’s (ages 4 and under) school and activities scheduling.
• As needed, schedule medical appointments, extracurricular activities, and pick-ups and drop-offs.
• When parents are away or travelling, watch after and take care of the kids at home.
• Encourage early learning activities, including as reading, play-based learning, and homework assistance.
• On occasion, take a trip with the family to help with childcare and holiday planning.

The ideal applicant will possess:

• Shown expertise working as an executive assistant, clerical worker, administrative assistant, or in a similar capacity, preferably in the consulting, construction, or hospitality industries.
• Excellent organisational abilities and the capacity to set priorities in a hectic setting.
• Knowledge of Google Suite (Docs, Sheets, Slides), Microsoft Office (Word, Excel), and familiarity with QuickBooks or other financial software.
• Knowledge of office supplies and fundamental IT problems.
• The capacity to work both individually and together, exhibiting initiative and problem-solving skills.
• At least two years of experience working as a manager, executive assistant, personal assistant, or in a related support job.
• Experience working with children, preferably as a family PA, teacher, or nanny.
• Strong multitasking and organising skills.
• Outstanding English communication skills both in writing and speaking.
• Tech literacy includes being able to use calendars, email, cloud file management, and simple financial and Excel tools.
• Reliable, discrete, and flexible with shifting schedules.

Preferred Requirements:

• Experience in business support, childcare, education, or administration.
• First Aid certification, or the desire to acquire one.
• If it isn’t already in place, a clean driving licence should be acquired within the first six months.
• Willing to apply for a skilled worker visa or qualified to work in the UK.

Hours of Work:

Full-time job with some flexibility for travel or evenings, usually 40–45 hours per week.

A schedule will be decided upon based on the demands of the business and the family.

Pay and Benefits:

• Competitive pay that complies with visa requirements and is based on experience and skills.
• Pension contributions and paid holidays (per UK employment law).
• Sponsorship for visas is provided to qualified foreign applicants.

Types of Jobs: Permanent, Full-Time

Salary: between £25,000.00 and £28,000.00 annually

Education: Bachelor’s degree is preferable.

Language: English is necessary.

Authorisation for work: UK (preferred)

Disclaimer

Please be advised that under no circumstances should you pay for a job opportunity or sponsorship. Please note that it is illegal in the UK.

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