Executive Assistant - 2 year secondment/ contract

GlaxoSmithKline; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A global biopharma company based in London is seeking an Executive Assistant to support the ERP Programme. The ideal candidate will manage diaries, travel, and collaborate with leadership. Strong organisational skills and experience supporting senior leaders are essential. This role offers a unique opportunity to contribute to a high-profile programme.

Qualifications

• Proven experience supporting senior leaders (VP Level).
• Strong organisational and administrative skills.
• Excellent communication skills for engaging with global teams.

Responsibilities

• Provide executive administrative support to the ERP Programme Tech Delivery Head.
• Manage complex travel plans and liaising with stakeholders.
• Organise team meetings, events, and workshops.

Skills

Organisational skills

Communication skills

Proactive mindset

Discretion

Education

Qualifications in business administration

Tools

MS Teams

Office 365

Job description

Site Name: UK – London – New Oxford Street

Posted Date: Nov 28 2025

Are you ready to be part of a transformative journey? At GSK, we’re on a mission to enhance our digital backbone with the deployment of SAP S/4 HANA through the ERP Evolution Programme—an enterprise-wide initiative designed to shape the future of our global network.

We’re looking for an exceptional Executive Assistant to support the ERP Programme Tech Delivery Head and leadership team in driving this transformation forward.

Location

This role is to be based at the Chiswick office in London.

Your Impact

As an Executive Assistant, you’ll play a pivotal role in ensuring the smooth operation of this high-profile programme. You’ll provide executive administrative support and collaborate with the leadership team to facilitate the delivery of key objectives. From managing diaries and travel plans to organizing workshops, maintaining team systems, and fostering cross-functional relationships, you’ll be central to the success of this initiative.

Key Responsibilities

• Provide executive administrative support to the ERP Evolution Programme Tech Delivery Head and leadership team, including diary management, email handling, meetings, and travel coordination.
• Partner with the leadership team to develop and facilitate the execution of the team’s objectives.
• Manage complex travel plans and budgets while liaising with internal and external stakeholders.
• Prioritise incoming requests, proactively filtering, redirecting, or responding as necessary.
• Maintain shared server areas and prepare documents/presentations for key meetings.
• Organise team meetings, events, and workshops, and support onboarding for new team members.
• Undertake ad hoc projects/reports and maintain filing systems.
• Collaborate with other EAs across GSK, including at GLT level, to ensure efficiency and remove duplication.
• Complete statutory and operational tasks (e.g., HR requirements, staff records, distribution lists, organisation charts).

What You’ll Bring

We’re looking for someone with:

• Proven experience supporting senior leaders (VP Level) and working with leadership teams.
• Recognised qualifications in business administration and software usage (e.g., MS Teams, Office 365).
• Strong organisational and administrative skills, with the ability to prioritise and meet tight deadlines while maintaining attention to detail.
• Excellent communication skills for engaging with global teams and external parties.
• A proactive mindset, capable of multi-tasking without compromising quality.
• Discretion and sensitivity when handling confidential matters.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

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