Executive Assistant - 12 month FTC

ASOS.com; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading online fashion retailer is seeking an Executive Assistant (maternity cover) to provide strategic support to the Senior Leadership team. You will manage schedules, coordinate meetings, and ensure efficient workflows, all while adapting to a fast-paced environment. The ideal candidate will also be proficient in Microsoft programs, possess strong organisational skills, and have experience as an Executive Assistant. With attractive benefits such as employee discounts and 25 days of annual leave, this role is pivotal in maintaining the team's dynamics and success.

Benefits

Employee discount

Employee sample sales

25 days paid annual leave plus a celebration day

Fixed Annual Payment

Private medical care scheme

Personalised learning opportunities

Qualifications

• Previous EA/PA experience with organisational and project-management skills.
• Willing to work outside of office hours and monitor EVP/SVPs emails.
• Demonstrate integrity and professionalism with confidential data.

Responsibilities

• Manage and organise diaries efficiently for two leaders.
• Screen and manage the EVP's inbox effectively.
• Coordinate leadership meetings and take minutes.
• Build relationships across teams to support leadership.
• Support with board papers and presentations.
• Implement improvements for efficient team processes.
• Manage HR tasks effectively.
• Create briefing documents for meetings.
• Coordinate UK and international travel.
• Oversee the team of PAs in your function.

Skills

Organisational skills

Project management

Interpersonal skills

Time management

Tools

Microsoft Outlook

Microsoft Teams

Microsoft SharePoint

Microsoft PowerPoint

Job description

Job Description

We’re ASOS, the online retailer for fashion lovers all around the world.

We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you’re free to be your true self without judgement, and channel your creativity into a platform used by millions.

But how are we showing up? We’re proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter and we placed 8th in the Inclusive Top 50 Companies Employer list.

Everyone needs some help showing up as their best self. Let our Talent team know if you need any adjustments throughout the process in whatever way works best for you.

We are recruiting an Executive Assistant (maternity cover) who will provide strategic business support to Senior Leadership.

ASOS is incredibly fast‑paced, and your role as Executive Assistant will play an integral part in helping to deliver the most exciting and relevant fashion to our 20‑something customers across the world.

In this role you must manage your time effectively in order to support where possible a maximum of two leaders. Your primary focus is to assist the EVP/SVP in fulfilling their responsibilities; you will manage their priorities, organise their schedule, and ensure the efficient flow of work through their leadership team. You will be responsible for ensuring their time is used optimally, planning ahead and thinking strategically.

The ideal candidate will be confident working in a fast‑paced environment, proactively dealing with varying priorities, managing upwards and adaptable to short notice changes. The individual must be a self‑starter as well as constantly looking ahead to prioritise time and workload. It’s vital the candidate is confident in building relationships with key stakeholders (both internally and externally) and has a desire to gain a wider understanding of the work being undertaken across the team (gaining a deeper understanding of the function will help to strengthen the support you provide).

You will be based in our Camden (London) Head Office, with an expectation to be in the office a minimum of 4 days per week. Due to the nature of supporting our senior leaders we do look for flexibility on this where needed.

The details

• Proactively manage and organise diaries – ensuring efficient and sensitive time management, constantly looking ahead. A keen understanding of your EVP/SVPs priorities, enabling you to proactively manage their time and schedules.
• Consistently managing the EVPs inbox – screening all enquiries and requests and handling them appropriately.
• Co‑ordinating leadership meetings, offsites and function townhalls. This includes managing agendas, collating decks and taking minutes (including chasing actions and following up).
• Building relationships across the team to keep your finger on the pulse of engagement, and be your leaders ‘eyes and ears’, working in a partnership and sharing insights.
• Supporting with board papers, projects and presentations – including document creation, co‑ordination and proofreading.
• Continually evaluating ways‑of‑working and processes – implementing improvements to support the efficient running of the team.
• Proactively ensuring HR tasks are managed effectively (ongoing management of Workday, team review processes, etc).
• Creating all briefing documents as and when required for meetings. Including any background research, briefing papers, reports and presentations.
• Manage system applications on the Directors behalf (headcount requests, expenses, PO raising, invoice management, etc).
• End‑to‑end co‑ordination of travel (UK and International).
• Overseeing the team of PAs in your function – managing workflow, cascading information, working collaboratively and sharing holiday cover.
• Collaborating with the other EAs in the business on various workstreams (PA team recruitment, onboarding, etc).
• Supporting our culture by championing Diversity, Equity & Inclusion strategies.

Qualifications

Previous EA/PA experience, providing examples of organisational and project‑management skills.

Be prepared to work out of office hours and monitor EVP/SVPs emails.

Integrity is a must! This role deals with a large amount of confidential data, you must always demonstrate discretion and professionalism.

Proficient in Microsoft programmes, in particular: Outlook, Teams, SharePoint, PowerPoint.

BeneFITS

• Employee discount (hello ASOS discount!)
• Employee sample sales
• 25 days paid annual leave + an extra celebration day for a special moment
• Fixed Annual Payment in addition to your salary each year, it's just an extra thank you from us
• Private medical care scheme
• Opportunity for personalised learning and in-the-moment experiences that enable you to thrive and excel in your role.

Why take our word for it?

Search #InsideASOS on our socials to see what life at ASOS is like.