Executive Assistant (12 Month FTC)

Anthesis Group; Remote; GBP 60,000 - 80,000; Full time

Job summary

A leading sustainability consultancy is seeking an experienced C-Suite Executive Assistant to support the Group CEO and Board members. The role involves comprehensive diary management, organizing meetings, and managing complex travel arrangements. Ideal candidates will have experience at the Executive level, strong communication skills, and exceptional attention to detail. This is a maternity cover contract for 12 months, with full-time hours from Monday to Friday, and offers competitive employee benefits.

Benefits

Competitive employee benefits

Qualifications

• Experience of assisting at Executive / C-Suite level is essential.
• Advanced diary management skills required.
• Discreet and trustworthy with a strong focus on confidentiality.

Responsibilities

• Manage the Group CEO's diary effectively.
• Support Board meeting preparation and management.
• Organize meetings and events for the CEO.

Skills

Executive level assistance

Diary management

Attention to detail

Strong communication skills

Confidentiality

Travel itinerary management

Tech savviness

Creative problem-solving

Tools

Microsoft Office suite

PowerPoint

Job description

Overview

Location: Remote, with willingness to travel around the UK if needed (e.g., to our London office for occasional meetings/events). We are seeking a highly experienced, dynamic, and professional C-Suite Executive Assistant to provide dedicated support to our Group CEO and other Board members at this time of growth for our sustainability business. You will deliver personalised, timely assistance to the CEO, acting as a trusted gatekeeper and main point of contact, and managing information flow in a timely and accurate manner. Responsibilities extend beyond traditional PA duties to include comprehensive diary management, complex travel arrangements, supporting internal CEO communications, and organising meetings and events. You will also provide support to our Anthesis Board, including our Co-Founder and Chair, focusing on monthly Board meeting preparation. To be successful, you should be well-organised, discreet, experienced in handling highly confidential data, with excellent attention to detail and the ability to work independently with minimal guidance.

Responsibilities

• Gatekeeper and manager of Group CEO diary
• Board meeting support for the Chair and ExCo Board members, including Board pack collation and handling highly confidential data
• Organisation of meetings and events for the CEO, including with internal stakeholders and clients (invite management, venue booking, tech support, etc.)
• Booking of travel and hotels in line with the Sustainable Travel Policy
• Creation of high-quality documents, spreadsheets, and PowerPoint presentations
• Expenses and NetSuite delegate duties
• Administrative duties, including data management of leadership teams
• Ad hoc support on business activities as required

Qualifications

• Experience of assisting at Executive / C-Suite level (essential)
• Advanced diary management skills including managing schedules across multiple time zones
• Excellent attention to detail
• Strong written and verbal communication skills
• Discreet, trustworthy, and ability to maintain confidentiality
• Experience of managing complex travel itineraries
• Tech savvy; excellent working knowledge of the Microsoft Office suite (Teams, etc.) and comfortable with operating in a paperless, digital environment
• Creative problem-solver with the ability to act independently without extensive guidance
• Desirable: Event management experience
• Resourceful with a network of suitable experts and suppliers
• Experience in creating high-quality documents, including PowerPoint presentations

Benefits

• Competitive employee benefits

About the role and company

Our commitment to building and maintaining a diverse workforce. Anthesis has clients across multiple sectors and supports some of the world’s largest multinationals. The company brings together 1,400+ experts across 22 countries and 44 office locations. We are committed to an inclusive and equitable workplace and encourage ideas, perspectives, and experiences from all employees.

EEO statement: Qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or perception, national origin, age, pregnancy, marital status, protected veteran status, or disability status. We are dedicated to diversity and equal opportunities.

Duration

Duration: Maternity Cover Contract – 12 months. Full-time hours – Monday to Friday.