Executive Assistant

First Military Recruitment; Winchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency in the UK is seeking a highly motivated Executive Assistant to support the Chief Operations Officer of a world-leading construction and engineering consultancy. The ideal candidate will have proven executive assistant experience and strong analytical and organizational skills. Responsibilities include managing calendars, tracking project performance, and providing administrative support. A full UK driving license is essential for this role, which offers a dynamic working environment and significant responsibility.

Qualifications

• Proven experience as an Executive Assistant.
• Ability to manage complex data and track performance.
• Full UK driving licence required.

Responsibilities

• Provide administrative and executive support to the COO.
• Manage calendars and travel to project sites.
• Track project contracts and monitor performance.

Skills

Strong organisational skills

Analytical skills

Excellent communication skills

Proficiency in Office tools

Problem-solving skills

Tools

Project Management tools

Job description

Overview

We are seeking highly motivated executive assistant to work alongside the Chief Operations Officer of a world leading construction and engineering consultancy. For this position you will need to be motivated, analytical and the ability to enable well informed decision making and smooth business operation. This role will also require driving, so a full UK driving licence and confidence behind the wheel will be essential.

Job Role

• Administrative and Executive Support
• Managing Calendars, Travel to Project sites, Organisation of departmental head meetings and agendas.
• Project and Commercial Tracking
• Maintain project contract key dates, Track SPIs, Monitor Bluebeam for each project, Provide weekly updates.
• Operation and Performance Reporting
• Weekly Index reviews, Monitor staff numbers, Develop key milestone summaries, Summaries project activities.

Essential

• Proven experience as an Executive Assistant.
• Strong organisational and analytical skills with a proactive approach to Problem-Solving.
• Ability to manage complex data, track performance and summarise key insights for review.
• Excellent communication skills, with the ability to liaise with senior stakeholders.
• Proficiency in Office and Project Management tools.
• Full UK Driving licence.