Executive Assistant

Staffordshire University; Stoke-on-Trent; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading educational institution in Stoke-on-Trent is seeking an Executive Assistant. In this role, you will provide vital executive support, handle meeting administration, and manage stakeholder relationships. Exceptional organisational, communication, and interpersonal skills are essential. The position offers a dynamic work environment within the university's mission-driven context.

Qualifications

• Exceptional organisational, communication and interpersonal skills are essential.
• Strong understanding of university's mission and values required.

Responsibilities

• Provide executive support, including scheduling appointments and travel arrangements.
• Plan and coordinate meetings, distribute agendas and reports.
• Manage a busy shared inbox and build strong relationships with stakeholders.
• Process payments and support in recruitment for lecturers.
• Provide comprehensive business administration support as needed.

Skills

Organisational skills

Communication skills

Interpersonal skills

Job description

Acting as a vital link between the senior executive function and the broader university community, this role requires exceptional organisational, communication and interpersonal skills as well as strong understanding of the university's mission and values.

Main Responsibilities

1. Executive support, to include the scheduling of appointments, meetings and visits, involving the coordination of travel arrangements including flights, accommodation and itineraries.
2. Meeting administration, to include the planning and coordination of meetings, involving the distribution of agendas, presentations and reports for meetings.
3. Act as the primary point of contact, to include managing and prioritising a busy shared inbox, ensuring to build strong relationships with internal and external stakeholders.
4. Process payments, to include following internal processes to order for a range of requirements and support in the recruitment and payment for part-time and specialist lecturers.
5. General business administration, to include comprehensive administration support, such as records management, communication handling, and general operational tasks as and when required.