Executive Assistant

KHR - Recruitment Specialists; Kingsnorth; On-site; GBP 30,000 - 45,000; Full time

Job summary

A recruitment firm in Kingsnorth is seeking an Executive Operations Co-ordinator to support the executive team. Responsibilities include managing diaries, drafting documents, and organizing travel. The ideal candidate has experience in admin roles, strong organisational skills, and proficiency in Microsoft Office. This position requires discretion and the ability to manage multiple priorities in a dynamic setting.

Qualifications

• Proven experience in an administrative or PA / EA role.
• Comfortable working under pressure and balancing multiple priorities.
• Adaptable and able to spot inefficiencies.

Responsibilities

• Manage diaries and schedule meetings for the executive team.
• Draft correspondence and prepare reports and presentations.
• Maintain document filing systems, both electronic and hard copy.

Skills

Organisational skills

Discretion

Microsoft Office proficiency

Written English

Job description

Job Details

Our is seeking a highly organised and discreet Executive Operations Co‑ordinator to provide direct support to the executive team of three. This pivotal role will involve a mix of personal assistant duties, office management, document drafting, and meeting administration.

This is a varied and trusted role at the centre of a busy and evolving organisation. The successful candidate will take ownership of day‑to‑day coordination tasks, help maintain structure across the executive team, and bring a professional presence to the wider office.

Key Responsibilities

• Act as the central liaison and unifying force within the executive team
• Manage diaries and schedule meetings for the Aerodrome Manager, CEO, and Head of Finance
• Draft routine correspondence and assist with the preparation of reports, presentations, and internal communications
• Organise travel, accommodation, and expense submissions
• Maintain discretion when handling confidential or sensitive information
• Meeting & Document Administration
• Prepare agendas, take accurate minutes, and track follow‑up actions for leadership and operational meetings
• Format and proof documents, reports, and board materials
• Maintain document filing systems, both electronic and hard copy
• Office & Resource Management
• Monitor office supplies, printer resources, and basic facilities needs
• Liaise with suppliers and maintenance contacts as needed.
• Support onboarding of new staff (e.g. pass applications, desk setup, key access)
• Team Liaison
• Act as a point of contact for internal coordination between departments on behalf of the executive team
• Support event coordination and leadership visits as required

Person Specification

Essential :

• Proven experience in an administrative or PA / EA role
• Strong written English and document formatting skills
• Highly organised, discreet, and adaptable
• Comfortable working under pressure and balancing multiple priorities
• Confident with Microsoft Office and diary management tools

Desirable :

• Experience in a complex or regulated work environment (aviation, healthcare, legal)
• Familiarity with basic office operations (procurement, IT liaison, staff support)
• Ability to spot inefficiencies and improve local processes

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