Executive Assistant

Venatu Consulting Ltd; Hellaby; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading consulting firm in Rotherham seeks an Executive Assistant to support the Managing Director and Senior Leadership team. The role involves diary management, coordinating meetings, and preparing reports and presentations. Ideal candidates will have excellent organizational and communication skills, along with experience in stakeholder management and diary management at the MD level. A proficiency in Microsoft Office is required.

Responsibilities

• Coordinating and servicing meetings with appropriate attendees.
• Agenda creation for meetings and events.
• Minute taking and monitoring action logs.
• Welcoming and greeting visitors as first point of contact.
• Pre-meeting room preparation and ensuring necessary supplies are available.
• Arranging lunches, accommodation, and transport for meetings.
• Preparing reports, presentations, and briefing documents.
• Coordinating travel and event arrangements for Senior Leadership.
• Diary management for MD, ensuring no conflicts.

Skills

Excellent organisational and time management skills

Excellent communication skills

Stakeholder management experience

Minute / note taking experience

Polite telephone manner

Presentation and report creation skills

Diary management experience at MD level

Video conferencing experience

Tools

Microsoft Office

Microsoft Outlook

Teams

DONSM

Job description

Overview

Executive Assistant

£27,000 DOE

Rotherham

This vacancy is supporting the MD and Senior Leadership team with all diary management and professional arrangements.

Responsibilities

• Coordinating and servicing meetings, arranging appropriate attendees and room availability
• Agenda creation for meetings, visits, events
• Minute taking and creating and monitoring action logs as required
• Be the first point of contact to welcome and greet visitors
• Pre meeting room preparation ensuring a comfortable ambience and that stationary, IT equipment and refreshments are available as required
• Arrange lunches, accommodation and transport for meetings and other events
• Preparation of reports, presentations and briefing documents meeting any set deadlines for completion
• Co-ordinate travel, event attendance and speaking arrangements for the MD, SLT and other Senior Stakeholders within the wider group
• Diary management for MD ensuring all personal and professional arrangements are scheduled to avoid conflict

Skills & Personal Attributes

• Excellent organisational and time management skills
• Excellent communication skills
• Stakeholder management experience with the ability to prioritise who comes first
• Minute / note taking experience
• Polite telephone manner
• Presentation and report creation skills
• Welcoming and friendly by nature with a 'nothing is too much trouble' attitude
• A willingness to offer and share ideas of ways to add value and efficiencies
• Diary management experience at MD level
• Video conferencing experience
• Experienced Using:
• Microsoft Office including Word, Excel and Powerpoint
• Microsoft Outlook
• Teams
• DONSM

Privacy & Application

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