Executive Assistant

Alexander Lloyd; Hailsham; On-site; GBP 30,000 - 50,000; Full time

Job summary

A Sussex based organisation is seeking an experienced Executive Assistant to support its executive team. The ideal candidate will thrive in a fast-paced environment, possess excellent organisational skills, and be capable of managing multiple priorities. Responsibilities include managing executives’ schedules, preparing reports, and coordinating meetings. Proficiency in Microsoft Office and project management skills are essential. This role offers an opportunity to be a key player in an operational setting with significant responsibilities.

Qualifications

• Skills for programme management and a willingness to learn EOS methodology.
• Exceptional organisational and time-management skills.
• Ability to handle multiple priorities with discretion.

Responsibilities

• Manage complex diaries and arrange travel for executives.
• Act as a central communication point among executives.
• Prepare reports, presentations, and documents.
• Compile monthly board and management packs.
• Gather and share key business metrics.
• Record minutes of meetings and track follow-up actions.
• Coordinate internal and external events.
• Collaborate with leaders to monitor strategic priorities.

Skills

Programme management skills

Organisational skills

Time-management skills

Emotional resilience

Facilitating meetings

Discretion and confidentiality

Tools

Microsoft Office

Google Workspace

SAP

Job description

Alexander Lloyd is delighted to be exclusively partnering with a Sussex based organisation, on the recruitment of an Executive Assistant.

My client is looking for a highly organised, proactive and resourceful Executive Assistant to support the executive team in two primary areas.

This role is ideal for someone who thrives in a fast-paced matrix environment, is passionate about B2B operational excellence and has some project management experience or transferable skills to be confident in undertaking PMO tasks.

Key Responsibilities

• Partner closely with executives by managing complex diaries, arranging domestic and international travel, coordinating meetings and processing expenses with accuracy and timeliness.
• Act as a central communication point, prioritising requests, filtering information and ensuring leaders have what they need to make informed decisions.
• Prepare reports, presentations and key documents, transforming information into clear, actionable insights.
• Compile and deliver monthly board and management packs, ensuring all materials are complete and well-structured.
• Gather, interpret and share key business metrics, ensuring leadership receives concise and relevant performance data.
• Record minutes for various internal meetings, track follow-up actions, and ensure deadlines and commitments are met.
• Coordinate internal and external events ranging from planning sessions to corporate functions.
• Work collaboratively with leaders across departments to monitor progress on strategic priorities and assist with escalating issues when necessary.

Qualifications & Experience

• Programme management skills with an understanding of EOS or willingness to become fully trained in EOS methodology.
• Exceptional organisational and time-management skills, has emotional resilience.
• Ability to manage multiple priorities with discretion and confidentiality and to
• Comfortable facilitating meetings and cognisant of time zone differences.
• Proficiency in Microsoft Office, Google Workspace, and EOS-compatible platforms (e.g., Ninety.io, Traction Tools).
• Secretarial skillset (Word, PowerPoint, Excel and SAP)

Please quote 52021 when calling Martin at Alexander Lloyd or email them at [e-mail]. This is only one of many vacancies we are handling, Alexander Lloyd Human Resources Recruitment Solutions is the leading recruiter for HR Director, Manager, Business Partner, Learning & Development, Internal Communications, Talent Acquisition and Reward opportunities across Surrey, Sussex, Kent and London.

Due to the high amount of interest that we receive for each of our roles unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants you have not been shortlisted for this role.