Executive Assistant

Charalle Legal Recruitment Limited; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading professional services firm in Greater London is seeking an experienced Executive Assistant to provide high-level administrative support to Partners and Directors. This pivotal role involves managing complex schedules, coordinating client deliverables, and liaising with various teams to ensure smooth operations. The ideal candidate possesses exceptional organisational skills, advanced Microsoft Office proficiency, and experience supporting senior executives in a professional services environment. The position offers hybrid working and extensive benefits.

Benefits

Hybrid and flexible working

26 Days Holiday (Pro rata)

Lifestyle, health, and wellbeing benefits

Access to over 300 courses on demand

Qualifications

• Significant experience as an EA or Senior PA supporting senior executives.
• Familiarity with audit or accounting processes is highly desirable.
• High level of discretion and professionalism.

Responsibilities

• Manage complex calendars for senior leaders and prepare briefing packs.
• Serve as primary contact for high-profile client communications.
• Track audit engagement milestones and support financial reporting.
• Ensure adherence to firm policies and assist with internal reviews.
• Act as a central hub for leadership communication and alignment.

Skills

Exceptional organisation and time-management skills

Strong interpersonal and communication skills

Advanced proficiency in Microsoft Office Suite

Attention to detail and accuracy

Ability to manage competing priorities

Tools

Microsoft Office Suite

Document management systems

Job description

Overview

Leading Professional Services firm seek an experienced Executive Assistant to support Partners and Directors.

The Executive Assistant provides high-level administrative and operational support to Audit Partners and Directors, as well as ad hoc support to the wider Audit team. This role is pivotal in managing complex schedules, coordinating client deliverables and ensuring seamless operations at a senior level. The EA acts as a trusted liaison between leadership, clients and internal teams, enabling senior stakeholders to focus on strategic priorities and relationships.

Core Duties

• Managing complex calendars for senior leaders, preparing briefing packs and presentations, coordinating travel arrangements, and handling confidential information with professionalism.
• Serving as the primary point of contact for high-profile client communications, supporting engagement processes, and organising client events and networking opportunities.
• Tracking key audit engagement milestones, liaising with internal teams to ensure timely delivery of documentation, and supporting billing and financial reporting.
• Ensuring adherence to firm policies and regulatory requirements while assisting with internal quality reviews and partner-level reporting.
• Acting as a central communication hub for leadership, driving alignment across teams, and supporting strategic initiatives and corporate responsibility projects.

Ideal Candidates

Are you someone who thrives on variety, loves learning new things, and enjoys connecting with people? If you can spot inefficiencies in everyday life and are passionate about making improvements, this role is perfect for you!

• Exceptional organisation and time-management skills with the ability to manage competing priorities and demands.
• Strong interpersonal and communication skills, confident in engaging with senior stakeholders and clients.
• Advanced proficiency in Microsoft Office Suite and document management systems, with high attention to detail and accuracy.
• Significant experience as an EA or Senior PA supporting Partners, Directors, or C-suite executives in a professional services environment.
• Familiarity with audit or accounting processes is highly desirable, along with a high level of discretion and professionalism.

Benefits

• Hybrid and Flexible working
• 26 Days Holiday (Pro rata)
• Lifestyle, Health, and Wellbeing including financial wellbeing benefits such as financial tools, electric car scheme and access to a virtual GP.
• Access to a suite of 300+ courses on demand developed by our inhouse Talent Development team.