Executive Assistant

Rex Technologies GmbH; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading financial services firm in Greater London is seeking an Executive Assistant to support the Chief Strategist & CEO of Capital Markets. The role requires significant experience in similar settings, especially within financial services, and involves managing extensive calendars, coordinating travel, and providing high-level administrative support. The ideal candidate will possess strong Microsoft Office skills and demonstrate discretion, organization, and excellent communication abilities. This position offers an opportunity to be a key player in a dynamic environment.

Qualifications

• Significant experience in a similar role supporting a senior stakeholder.
• Financial services experience essential.
• High level of discretion and confidentiality required.

Responsibilities

• Manage extensive calendar and diary for the Chief Strategist & CEO.
• Provide administrative support as needed.
• Prepare meeting materials and take minutes.

Skills

Calendar management

Verbal communication

Written communication

Microsoft Office

Time management

Attention to detail

Problem-solving

Confidentiality

Education

A-Level standard or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

About Marex

Marex Group plc is a diversified global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. It listed on Nasdaq Global Select Market in April 2024. With more than 35 offices in Europe, US and APAC, it has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.

For more information visit https://www.marex.com/

Role Summary

This role provides invaluable support to the Chief Strategist & CEO of Capital Markets – this is a growing business area within Marex offering a range of Fixed Income, Rates and Equity products, encompassing 700+ employees and net revenues of ~$780m in 2025. To help the smooth running of this vast business, you will be performing a variety of administrative tasks including scheduling meetings, offering professional correspondence to internal and external stakeholders and arranging travel. You will take responsibility to efficiently organise the CEOs busy schedule which relies on pro-active time management, effective communication and the ability to prepare presentations, ensure deadlines are met (e.g. for mandatory training) and keep important files up to date for record keeping.

Responsibilities

• Extensive, proactive calendar and diary management
• Ensure that the Chief Strategist & CEO of Capital Markets is provided with materials required for any meeting in advance
• Manage inbox and sending responses on behalf in accordance with an agreed protocol
• Screen and direct phone calls and manage correspondence received for the attention of the Chief Strategist & CEO of Capital Markets
• Providing general administrative support
• Ad hoc project work as required
• Prepare and distribute meeting agenda and other relevant materials, and take minutes when requested to do so
• Book business travel arrangements, including flights, transportation, and lodgings for the Chief Strategist & CEO of Capital Markets and other employees travelling with them
• Communicate with Board Members and schedule regular catch ups with the CEO and the NEDs
• Solve simple IT problems and contact the IT department when necessary
• Maintain electronic filing system, ensuring compliance with Data Retention and Data Privacy regulations
• Maintain a strong working relationship with the senior team and with the other executive assistants
• Submission of expenses in accordance with the T&E policy
• Liaise with tax advisors and immigration advisors as necessary
• Maintain location tracking spreadsheet to include in tax returns
• Maintaining contact database and updating as required
• Provide the Chief Strategist & CEO of Capital Markets with regular reports of direct reports holiday and other absences
• Manage events and co-ordinate Vendors as required, attend events if required
• Organising company gifts
• Invoice management

Skills and Experience

• Significant experience in a similar role supporting a senior stakeholder
• Financial services experience essential with some experience in a plc environment preferred
• High level of discretion and confidentiality
• Commercial awareness
• Strong written and verbal communication skills – ability to engage with colleagues, investors and other stakeholders across the business comfortably and confidently
• Strong Microsoft Office skills – Word, Excel, Outlook, PowerPoint
• Excellent time management and organisational skills
• Excellent attention to detail and accuracy
• Positive, pro-active, and mature approach to problem solving
• Able to remain calm under pressure and demonstrate resilience under pressure
• Flexible and adaptable – able to multi-task with ease
• Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is by no means essential

Conduct Rules

You must:

• Act with integrity
• Act with due skill, care and diligence
• Be open and cooperative with the FCA, the PRA and other regulators
• Pay due regard to the interests of customers and treat them fairly
• Observe proper standard of market conduct
• Act to deliver good outcomes for retail customers

Company Values

Acting as a role model for the values of the Company:

Respect - Clients are at the heart of our business, with superior execution and superb client service the foundation of the firm. We respect our clients and always treat them fairly.

Integrity - Doing business the right way is the only way. We hold ourselves to a high ethical standard in everything we do – our clients expect this and we demand it of ourselves.

Collaborative - We work in teams - open and direct communication and the willingness to work hard and collaboratively are the basis for effective teamwork. Working well with others is necessary for us to succeed at what we do.

Developing our People - Our people are the basis of our competitive advantage. We look to “grow our own” and make Marex the place ambitious, hardworking, talented people choose to build their careers.

Adaptable and Nimble - Our size and flexibility is an advantage. We are big enough to support our client’s various needs, and adaptable and nimble enough to respond quickly to changing conditions or requirements. A non-bureaucratic, but well controlled environment fosters initiative as well as employee satisfaction.

Marex is fully committed to the elimination of unlawful or unfair discrimination and values the differences that a diverse workforce brings to the company.