Executive Assistant

Australasian Recruitment Company; Greater London; Hybrid; GBP 45,000 - 60,000; Part time

Job summary

A well-known publishing company is looking for a temporary Executive Assistant to provide high-level support to senior leaders. Candidates should have a minimum of five years' experience supporting C-suite executives and familiarity with the media or creative sectors. Responsibilities include managing diaries, scheduling meetings, and handling sensitive information. The role offers a hybrid work schedule of 4 days in-office and 1 day from home, emphasizing strong organizational and communication skills.

Qualifications

• Minimum five years’ EA to C-suite experience required.
• Experience in media or creative industries for at least twelve months.
• Ability to handle sensitive information and maintain confidentiality.

Responsibilities

• Manage diaries and schedule meetings across time zones.
• Act as a key contact between executives and stakeholders.
• Prepare presentations, reports, and briefing documents.
• Coordinate travel arrangements and itineraries.

Skills

Diary management

Communication skills

Organisational skills

Discretion

Time management

Tools

Microsoft Office

Google Workspace

Job description

EXECUTIVE ASSISTANT

We are recruiting on behalf of a well‑known publishing company for a temporary Executive Assistant to provide high‑level administrative and organisational support to senior leaders in W1T. The role requires exceptional attention to detail, strong judgement, and discretion, along with the ability to manage multiple priorities. You will support both creative and commercial teams, ensuring smooth day‑to‑day operations and effective delivery of key business objectives. Hybrid working: 4 days in‑office, 1 day from home.

EXECUTIVE ASSISTANT ROLE

• Providing comprehensive diary management and scheduling meetings across multiple time zones
• Acting as a key point of contact between executives, internal teams and external stakeholders
• Preparing presentations, reports and briefing documents
• Managing inboxes, correspondence and follow‑up actions
• Coordinating travel arrangements, including flights, accommodation and itineraries
• Supporting meetings by preparing agendas, taking minutes and tracking actions
• Handling confidential information with professionalism and discretion
• Assisting with project coordination and ad‑hoc administrative support as required

EXECUTIVE ASSISTANT ESSENTIALS

• Having minimum five years’ EA to C‑suite experience
• Having twelve months’ experience in media or creative industries
• Demonstrating proven experience as an executive assistant or personal assistant within a media, creative or fast‑paced environment
• Applying excellent organisational and time‑management skills
• Communicating effectively with strong written and verbal communication skills
• Handling sensitive information with a high level of discretion and confidentiality
• Using Microsoft Office and / or Google Workspace confidently
• Working independently with the ability to proactively anticipate needs

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.