Executive Assistant

Lululemon Athletica; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A global technical apparel company is seeking an experienced Executive Assistant to provide administrative support to senior directors. This hybrid role involves managing calendars, organizing meetings, and coordinating global travel. Ideal candidates will have 2-5 years of experience in administrative support, advanced Microsoft Office skills, and strong organizational abilities. Join a team committed to creating positive change within a flexible and collaborative work culture while contributing to transformative experiences in the wellness industry.

Qualifications

• 2–5 years of administrative or executive support experience.
• Strong business acumen and ability to exercise discretion.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Coordinate Executive's calendar and manage travel bookings.
• Organize meetings, prepare agendas, and arrange IT support.
• Act as communications liaison with cross-functional partners.

Skills

Administrative support experience

Business acumen

Confidentiality

Microsoft Outlook

Organizational skills

Job description

Business Unit: Store Support Centre (SSC)

Time Type: Full-time

Description & Requirements

who we are

Lululemon is an innovative, yoga‑inspired technical apparel company up to big things. Our purpose - to elevate the world through the power of practice- guides everything we do. We create transformational products and experiences for yoga, running, training, and other athletic pursuits, and we are proud to be a growing global brand with locations across North America, Europe, Asia, Australia, and New Zealand.

We owe our success to our innovative product, our emphasis on stores, our commitment to our people, and the incredible connections we make in every community we serve. As a company, we focus on creating positive change to build a healthier, thriving future—one that includes an equitable, inclusive, and growth‑focused environment for all.

about this role

This hybrid role provides high‑level administrative support to two Product Senior Directors (50% of role), while also offering administrative support to the Senior Executive Assistant of International (50% of role). You will partner closely with global Executive Assistants, cross‑functional teams, and senior leaders. The Executive Assistant ensures seamless operations, proactive support, and exceptional organization across a dynamic, fast‑paced environment.

a day in the life

• Coordinates the Executive’s calendar, exercising sound judgment and prioritization.
• Manages the booking of the President & Chief Commercial Officers office when he is traveling.
• Schedules and organizes meetings, prepares agendas, books rooms, and arranges IT support and refreshments to ensure efficient meeting facilitation.
• Coordinates complex, multi‑leg global travel, often requiring continuous adjustments and collaboration with global Executive Assistants.
• Reviews and oversees department expenses and employee expense claims for accuracy and policy adherence.
• Acts as a communications liaison with cross‑functional partners, including Finance, Brand & Community, and other departments as needed.
• Responds to inquiries and directs them to the appropriate partners.
• Prepares briefing notes, meeting minutes, and documentation required for Executive meetings and business correspondence as requested.
• Delegates, tracks, and follows up on action items within the scope of responsibility.
• Supports space planning and operational needs for department growth.
• Organises team activities, off‑sites, and events.
• Undertakes special projects as assigned by the Executive or Sr Executive Assistant.
• Provides vacation coverage and partnership support to the Sr Executive Assistant.

skills & experience

• 2–5 years of administrative or executive support experience with increasing responsibility (1-3 years acceptable depending on background).
• Strong business acumen with the ability to exercise tact, discretion, and sound judgment.
• Demonstrated ability to maintain the highest level of confidentiality.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience working within a publicly traded company.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast‑paced environment.

must haves

• Willingness to be flexible and adaptable to changing priorities.
• Proven work ethic with utmost integrity.
• Desire to excel, grow, and succeed.
• Alignment with Lululemon’s culture, values, and lifestyle.
• Strong self‑awareness and a commitment to personal development.
• Entrepreneurial spirit with an egoless, collaborative nature.
• Self‑motivated, passionate, empathetic, and approachable.
• Energetic, upbeat, and fun.

role classification

This role is classified as hybrid under our global SSC Hybrid Workplace Policy. In‑person collaboration is important, and much of the role can be performed remotely. Work is completed both at the SSC office and from a home office each week.

Lululemon is committed to providing reasonable accommodation to applicants with disabilities. If you would like someone from our team to contact you for individualized support, email us at [e-mail]. In your email, please include the position title, the location of the position and the nature of your request.

The use of AI tools, including but not limited to ChatGPT, Microsoft Copilot, Gemini, DeepSeek, or any other AI‑assisted software, is strictly prohibited during the interview process. This includes AI‑generated responses, content creation, or any form of automated assistance in live interviews, case studies, technical assessments, or written submissions. At Lululemon, we are committed to privacy, integrity, transparency, and ethical hiring practices. Our commitment to responsible AI ensures that proprietary information is protected and that all hiring decisions are based on an individual’s own skills, judgment, and expertise without AI assistance. Any use of AI during the interview process will result in immediate disqualification. Lululemon reserves the right to use AI detection tools to verify the authenticity of candidate responses.

Lululemon is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state or provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that Lululemon equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective.