Executive Assistant

Capgemini; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading global business and technology partner in Greater London is seeking an experienced Executive Assistant to support a member of the Executive Board. This role involves comprehensive diary management, organizing meetings, and coordinating travel logistics. The ideal candidate will possess strong organizational skills, a professional work ethic, and proficiency in Microsoft Office tools. This position supports hybrid working arrangements, providing flexibility. Join a company recognized for its commitment to inclusion and employee wellbeing.

Benefits

Employee wellbeing programs

Mental Health Champions

Flexible work arrangements

Qualifications

• Proven ability to manage multiple diaries effectively.
• Experience with client and internal meeting logistics.
• Ability to handle complex travel itineraries.

Responsibilities

• Provide comprehensive diary management for executives.
• Organize client and internal meetings and conference calls.
• Coordinate logistics for travel and related documentation.

Skills

Experience in professional business support

Organizational and time management

Effective communication

Proficiency in Microsoft Outlook, Word, PowerPoint, Excel

Attention to detail

Job description

About the job you're considering

Based in a busy environment in St Paul's, you will be providing in-depth executive support to a member of the Business Unit Executive Board plus another VP. You will be working alongside other executive assistants, some based in St Paul's and some remotely.

Hybrid working:

The places that you work from day to day will vary according to your role, your needs, and those of the business; it will be a blend of Company offices, client sites, and your home; noting that you will be unable to work at home 100% of the time.

If you are successfully offered this position, you will go through a series of pre‑employment checks, including:

identity, nationality (single or dual) or immigration status, employment history going back 3 continuous years, and unspent criminal record check (known as Disclosure and Barring Service)

Your role

• Comprehensive diary management to ensure productive time usage and regular scheduling of meetings, accommodating multiple diaries and often various time zones.
• Monitoring and organisation of client and internal meetings and conference calls and preparation and logistical facilitating of team meetings, both internal and external where required.
• Itinerary planning to ensure seamless logistics to maximise exposure to clients or partners, whilst identifying the most convenient and cost‑effective travel options.
• Liaison with external clients and partners and their offices to promote a good relationship and ensure desired access and proactive handling of Mailbox and delegation to team when required.
• Co‑ordinating visa applications and other related travel documents and monitoring and entering of expenses, timesheets and invoices using online systems.
• Set up and maintenance of internal distribution and contact lists along with general administration duties.

You can bring your whole self to work. At Capgemini building an inclusive future is part of everyday life and will be part of your working reality. We have built a representative and welcoming environment, for everyone.

Your skills and experience

• Proven experience in a professional business support role.
• Ability to work flexibly and adapt to changing priorities, with strong organisational and time management skills.
• Effective and respectful communicator, able to collaborate within a team and maintain confidentiality.
• Professional, proactive approach with the ability to prioritise tasks and meet agreed deadlines.
• Calm and solution‑focused when working under pressure or handling challenging situations and strong proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent attention to detail and commitment to accuracy and comfortable working with numbers and performing basic data analysis.

Desirable:

• Experience of global diary management, incorporating various time zones
• Experience of using online procurement and timesheet systems
• Event organisation experience

We are a Disability Confident Employer

Capgemini is proud to be a Disability Confident Employer (Level 2) under the UK Government's Disability Confident scheme.
As part of our commitment to inclusive recruitment, we will offer an interview to all candidates who:
-Declare they have a disability, and
-Meet the minimum essential criteria for the role.

Please opt in during the application process.

Make it real – what does it mean for you?

You'd be joining an accredited Great Place to work for Wellbeing in 2024. Employee wellbeing is vitally important to us as an organisation. We see a healthy and happy workforce a critical component for us to achieve our organisational ambitions.
To help support wellbeing we have trained 'Mental Health Champions' across each of our business areas, and we have invested in wellbeing apps such as Thrive and Peppy.

You will be bringing your unique skills and perspectives to the team, inspiring and taking inspiration from your teammates as you unlock value in everything you do. You'll be joining a professional community of experts, who have got your back and will support you, every step of the way.

You will be joining one of the World's Most Ethical Companies®, as recognised by Ethisphere® for 13 consecutive years. We live our values by making ethical business choices every day. Working ethically is at the centre of our culture at Capgemini, meaning you will be helping to create a future we can all be proud of.

Capgemini. Make it real.

Why you should consider Capgemini

Growing clients' businesses while building a more sustainable, more inclusive future is a tough ask. When you join Capgemini, you'll join a thriving company and become part of a collective of free‑thinkers, entrepreneurs and industry experts. We find new ways technology can help us reimagine what's possible. It's why, together, we seek out opportunities that will transform the world's leading businesses, and it's how you'll gain the experiences and connections you need to shape your future. By learning from each other every day, sharing knowledge, and always pushing yourself to do better, you'll build the skills you want. You'll use your skills to help our clients leverage technology to innovate and grow their business. So, it might not always be easy, but making the world a better place rarely is.

About Capgemini

Capgemini is an AI-powered global business and technology transformation partner, delivering tangible business value. We imagine the future of organisations and make it real with AI, technology and people. With our strong heritage of nearly 60 years, we are a responsible and diverse group of 420,000 team members in more than 50 countries. We deliver end‑to‑end services and solutions with our deep industry expertise and strong partner ecosystem, leveraging our capabilities across strategy, technology, design, engineering and business operations. The Group reported 2024 global revenues of €22.1 billion.
Make it real | www.capgemini.com