Executive Assistant

Lily Shippen; England; On-site; GBP 50,000 - 65,000; Full time

Job summary

A prominent consumer brand in the UK is seeking an experienced Executive Assistant to support the Chairman and CEO. The role requires impeccable organisational skills, the ability to manage complex schedules, and excellent communication abilities. This is a full-time position based in Medway, offering a salary ranging from £50,000 to £65,000 annually.

Qualifications

• Proven experience as an Executive Assistant at C Suite level.
• Prior experience in a high-growth or FMCG sector required.
• Exceptional written and verbal communication.

Responsibilities

• Provide high-level EA support to the CEO and broader C-suite.
• Manage complex calendars and coordinate meetings.
• Organise and manage events, including executive meetings.

Skills

Excellent communication skills both written and verbal

Impeccable organisational and time management skills

Ability to multitask, prioritise and operate with discretion

Strong attention to detail

Confident working with senior stakeholders

Education

5+ years experience as an Executive Assistant

Job description

Our client, a fast-growing, well known consumer brand is seeking a highly organised and proactive Executive Assistant to provide full support to the Chairman and CEO. With a global presence and a commitment to excellence, they deliver premium products to millions of customers. They are proud of our strong heritage, entrepreneurial spirit and forward-thinking leadership and you as EA will be at the forefront of their mission and values.

Location: Medway, Kent. 5 days in the office

Salary: £50,000 to £65,000 per annum

Contract: Permanent

Consultant: [e-mail] - Please direct all enquiries to Charley.

This is a unique role, requires a proactive, detail-oriented individual who thrives in a fast-paced environment. You will act as the right hand their Chairman and CEO on both business and personal matters ensuring seamless day-to-day operations, calendar and meeting management, project support and internal communications. You’ll also have the opportunity to join their busy Medway based HQ and be an integral part of the team.

Executive Support:

• Provide high-level EA support to the CEO and broader C-suite
• Manage complex calendars, coordinate meetings, travel and logistics
• Prepare agendas, minutes and follow-ups for board meetings and leadership offsites
• Provide personal EA duties to the Chairman and his family
• Arranging events and the annual conference from conception to delivery
• Handle confidential information with discretion
• Draft internal and external communications
• Liaise with key stakeholders, investors and partners on behalf of executives

Travel & Logistics:

• Help manage extensive travel arrangements and itineraries

Meeting Coordination:

• Prepare agendas, ensure all materials are ready for MD meetings, and take detailed notes during meetings as necessary
• Track follow-up actions from meetings and ensure timely completion
• Organise and manage events, including executive meetings, team-building sessions and corporate events

Other Duties as Required:

• Take on any ad-hoc tasks to ensure the smooth running of the business and support the CEO in their day-to-day responsibilities

Requirements:

• Proven experience as an Executive Assistant at C Suite level
• Prior experience in a high-growth or FMCG sectors
• Impeccable organisational and time management skills
• Exceptional written and verbal communication
• Ability to multitask, prioritise and operate with discretion
• Confident working with senior stakeholders and external partners

Skills & Qualifications:

• Proven 5 years + experience as an Executive Assistant ideally within FMCG sector

Skills:

• Excellent communication skills both written and verbal
• Adaptability to shifting priorities and changing business needs
• Enthusiastic, flexible and approachable demeanour
• Strong interpersonal skills and the ability to collaborate with various teams
• Strong attention to detail
• Ability to remain professionally calm within an ever-changing environment
• Ability to work under pressure while maintaining professionalism
• Passion for culture-building and employee experience

Attributes:

• A proactive, can-do attitude with adaptability in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to build relationships at all levels.

This is an excellent opportunity to join a fast-paced and leader in the FMCG sector. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain further experience in fast paced environment.

Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.

We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.