Executive Assistant

Office Angels; England; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A leading recruitment agency seeks a Temporary Executive Assistant to provide support to the Chief Clinical and Quality Officer. The role involves managing correspondence, facilitating travel, and maintaining records while ensuring confidentiality. The successful candidate should possess strong organisational and communication skills, demonstrating initiative and attention to detail. This role offers a hybrid working pattern in Epsom and London, requiring proactive problem-solving abilities.

Qualifications

• Demonstrate initiative and manage multiple priorities in a fast-paced environment.
• Adept at building connections and conducting research.
• Attention to detail and problem-solving abilities.

Responsibilities

• Act as ambassador for the department internally and externally.
• Filter, redirect and respond to confidential correspondence.
• Manage complex diary and director's time effectively.
• Organise meetings and coordinate travel arrangements.

Skills

Proficiency in Microsoft Excel

Strong communication skills

Organisational skills

Job description

Job Title: Temporary Executive Assistant

Location: Epsom and London

Contract Details: Temp initially 2 months

Hourly Rate: 21.53ph plus holiday pay

Skills Required:

• Proficiency in Microsoft Excel and PowerPoint
• Strong communication and organisational skills

Working Pattern: Full Time, Mon - Fri, Hybrid working, Travel to the London office will be required weekly.

Role Overview:

We are seeking a proactive and organised Executive Assistant to provide essential support a Chief Clinical and Quality Officer. As a vital member of our client’s team, you will act as an ambassador for the department, handling complex and confidential correspondence with tact and diplomacy.

Key Responsibilities:

• Act as ambassador for the department internally and externally.
• Meet and greet visitors and guests
• Filter, redirect and respond to Directors telephone calls/written correspondence as necessary. These may often be of a complex or confidential nature requiring tact and diplomacy.
• Facilitate travel/facilities requirements for visitors
• Producing documents/information, transcribing, formatting, inputting, editing, retrieving, copying, data, and graphics. etc
• Maintaining accurate records
• Prioritising
• Maintain the utmost level of confidentiality at all times.
• Work as one team across all EAs covering absence to ensure support to the Executive Board.
• Work on own initiative
• Manage complex diary and time of the Director in an efficient manner to achieve maximum beneficial use of their time
• Proactively deal with issues in Directors absence using initiative and knowledge to bring resolution
• Organise meetings, workshops and conferences for the Director as/when required.
• Assist in booking conference rooms, meals, refreshments, equipment & transport
• Co-ordinate all travel and related activities (flights, accommodation, transport, currency and visa applications), maintaining records
• Attend meetings and ensure smooth running by drafting agenda, taking minutes, issuing minutes and chasing status of actions
• Exercise judgement to help Director manage workload effectively
• Make connections, undertake research, garner intelligence to generally help maximise the impact and profile of the department
• Prepare presentation materials, handouts etc. for meetings to a high standard
• Through networks be active and confident to champion or challenge initiatives that impact the Directors department

Ideal Candidate:

The successful candidate will demonstrate initiative, possess strong communication skills, and have the ability to manage multiple priorities in a fast-paced environment. You will be adept at building connections and conducting research to enhance the department's profile. Your attention to detail and proactive problem-solving abilities will be key in this role.

Office Angels is an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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