Executive Assistant

PROSPECTUS-4; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A vibrant frontline-focused charity in the United Kingdom is seeking an Executive Assistant to the CEO. This essential role involves comprehensive support to ensure smooth functioning of the executive office, including managing the CEO's schedule, organizing meetings, and preparing documents. Successful candidates will demonstrate excellent project management and organizational skills, as well as proficiency in Microsoft Office. The position requires effective communication with stakeholders and the ability to maintain confidentiality.

Qualifications

• Strong project management and organizational skills.
• Proficiency in Microsoft Office applications.
• Ability to communicate effectively at all levels.

Responsibilities

• Coordinate the CEO's complex schedule.
• Prepare agendas and take minutes for meetings.
• Organize business travel for the CEO.
• Act as the first point of contact for the CEO.
• Draft and manage correspondence and reports.
• Maintain confidentiality and integrity.
• Support strategic initiatives with research.
• Assist in planning organizational events.
• Coordinate Community Fundraising and Challenge Events.

Skills

Project management

Organizational skills

Microsoft Office

Effective communication

Job description

Prospectus is delighted to be supporting a vibrant, frontline focussed charity working hard in the community with the search for an Executive Assistant.

The Executive Assistant to the CEO will be joining a central services team in a crucial role. The post holder will provide comprehensive support and ensure the smooth running of the executive office.

Excellent project management and organisational skills is a must, along with good understanding of Microsoft office applications and the ability to communicate effectively at all levels.

Working Hours : 35 hours per week, 9 : 00-17 : 00, Monday to Friday with some flexibility required. The role will be based on site 5 days per week.

Key responsibilities

• Coordinate the CEO's complex schedule
• Prepare agendas and take accurate minutes for Board, committee, and senior leadership meetings along with other grouping as necessary
• To organise all business travel arrangements for the CEO (and SLT members, where requested by the CEO)
• Act as the first point of contact for the CEO with internal and external stakeholders.
• Draft, prepare, and handle correspondence, reports, presentations, and other documents, maintaining accuracy and quality standards
• Manage confidential information with the utmost discretion and integrity
• Undertake research and prepare briefing materials for strategic initiatives
• Support the CEO in planning and delivering organisational events (AGM, VIP visits, project launches and training events)
• Assist with the coordination and delivery of our annual programme of Community Fundraising and Challenge Events
• Develop links with corporate businesses

At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex / gender, disability, race, religion, sexual orientation, marital status, or pregnancy / maternity.