Executive Assistant

Kraken; City Of London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A technology company in sustainable energy seeks an Executive Assistant to support the CEO and executive team. Responsibilities include managing calendars, coordinating meetings, and assisting in internal and external communications. Ideal candidates possess exceptional organisational skills and experience in a fast-paced environment. Join a forward-thinking team dedicated to sustainability in energy.

Qualifications

• Previous experience as an EA reporting to a C-suite executive in a high-growth company.
• Experience in the F&B/hospitality industry or a similarly dynamic setting is a plus.
• Comfortable working across multiple time zones.

Responsibilities

• Act as the primary point of contact among executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule appointments, and coordinate meetings.
• Arranging travel and accommodation for executives.

Skills

Exceptional organisational and time management skills

Strong work ethic with a proactive mindset

Excellent communication and interpersonal skills

Proficiency with Google Suite

Experience in a fast-paced environment

Ability to multitask and prioritise tasks effectively

Job description

Help us use technology to make a big green dent in the universe!

Kraken powers some of the most innovative global developments in energy.

We’re a technology company focused on creating a smart, sustainable energy system. From optimising renewable generation, creating a more intelligent grid and enabling utilities to provide excellent customer experiences, our operating system for energy is transforming the industry around the world in a way that benefits everyone.

It’s a really exciting time in energy. Help us make a real impact on shaping a better, more sustainable future.

About the role

We’re looking for an EA someone to support our CEO. This role is key to supporting our executive team and ensuring smooth day-to-day operations. The Executive Assistant will be responsible for providing high-level administrative support, managing calendars, coordinating meetings, assisting with internal and external communications, and helping to organise events, off-sites, and team activities.

What you’ll do

• Act as the primary point of contact among executives, employees, clients, and external partners
• Manage executives’ calendars, schedule appointments, and coordinate meetings
• Arrange travel and accommodation for executives
• Assist in organising, hosting, and running both internal and external events for prospective clients
• Oversee internal and external communications across multiple platforms, including email, LinkedIn, and Slack
• Take meeting minutes and provide concise summaries
• Screen and direct phone calls, as well as manage correspondence
• Prepare executives for meetings by compiling briefing notes and key information
• Organise team social events, booking venues, and scheduling activities
• Provide cross-functional support in marketing, onboarding, recruitment, and accounting when needed
• Provide administrative support for corporate tickets, summit registrations, and event passes
• Coordinate catering and hospitality for client workshops, office visits, and partner meetings
• Manage executive and team expense submissions, reconciliations, and tracking

What you’ll need

• Experience working in a fast‑paced environment
• Strong work ethic with a proactive and solutions-oriented mindset
• Exceptional organisational and time management skills
• Proficiency with Google Suite (Docs, Sheets, Slides, Calendar, etc.)
• Previous experience as an EA reporting to a C‑suite executive in a high-growth company
• Or experience in the F&B/hospitality industry (or a similarly dynamic setting)
• Excellent communication and interpersonal skills. Ability to multitask and prioritise tasks effectively
• Comfortable working across multiple time zones and familiar with scheduling international meetings

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Kraken, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. We consider all applicants without regard to race, colour, religion, national origin, age, sex, gender identity or expression, sexual orientation, marital or veteran status, disability, or any other legally protected status. U.S. based candidates can learn more about their EEO rights here.