Executive Assistant

Meraki Talent; City of Edinburgh; On-site; GBP 30,000 - 50,000; Full time

Job summary

A global financial services firm based in Edinburgh is seeking an experienced Executive Assistant to support multiple senior international partners. The ideal candidate will have significant experience working at a senior level, managing complex diaries and coordinating extensive international travel. This role requires strong interpersonal skills and the ability to adapt in a fast-paced environment, ensuring high-quality support to executive functions and stakeholders.

Qualifications

• Significant experience in supporting senior executives in financial services.
• Expertise in managing complex international travel arrangements.
• Ability to manage changing priorities with discretion.

Responsibilities

• Manage complex and changing diaries for senior international partners.
• Coordinate extensive international travel and visa applications.
• Act as a key point of contact for stakeholders globally.

Skills

Experience as an Executive Assistant

Managing complex international travel arrangements

Strong interpersonal skills

Organisational skills

Ability to handle changing priorities

Job description

Meraki Talent is working with an international Financial Services firm based in Edinburgh. Looking to recruit an experienced and proactive Executive Assistant to provide high-level support to multiple senior international partners.

This role will suit an Executive Assistant with proven experience working at a senior level, in a fast paced, ever-changing environment.

Executive Assistant duties:

• Managing highly complex and frequently changing diaries for senior international partners.
• Coordinating extensive international travel, including multi-stop itineraries across the UK, US, and Asia as well as visa applications.
• Handling last-minute changes to travel and schedules with confidence and efficiency.
• Acting as a key point of contact for internal and external stakeholders globally.
• Supporting wider business functions including Operations.
• Assisting with investor communications and coordination.
• Preparing, formatting, and maintaining high-quality documents, presentations, and templates.
• Building strong working relationships with individuals of varied personalities, cultures, and working styles.

Person Specification:

• Significant experience as an Executive Assistant supporting senior executives or partners within financial services.
• Proven expertise in managing complex international travel arrangements.
• Demonstrated ability to manage ever-changing priorities and diaries with discretion and composure.
• Strong interpersonal skills with the ability to work effectively across different personalities, cultures, and time zones.
• High level of attention to detail and exceptional organisational skills.
• Professional, adaptable, and solutions-focused approach.
• Experienced in supporting international individuals.