Executive Assistant

Elysium Healthcare; Borehamwood; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A healthcare provider in Borehamwood is seeking an experienced Executive Assistant to support the CFO and CIO. The role includes managing schedules, coordinating internal and external meetings, and providing logistical and travel support. The ideal candidate should possess strong administrative skills, proficiency in Microsoft Office, and the ability to handle sensitive information discreetly. This position offers career development opportunities, a comprehensive benefits package, and a supportive work environment.

Benefits

Competitive annual salary

33 days annual leave including bank holidays

Career development and training

Wellbeing support and activities

Life Assurance

Pension contribution

Qualifications

• Experienced in providing executive level support to senior leaders.
• Proficiency in scheduling and managing appointments.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Maintain CFO and CIO's schedules and coordinate with stakeholders.
• Provide logistical and travel support for executive meetings.
• Track and reconcile expense reports in a timely manner.
• Organise internal and external meetings, including preparation.
• Produce presentations and take minutes during meetings.

Skills

Administrative and secretarial skills

Microsoft Office proficiency

Verbal communication skills

Written communication skills

Numerical literacy skills

Judgment and proactive work habits

Attention to detail

Job description

If you’re an experienced and proactive Executive Assistant (EA) who is looking for a rewarding and varied role that will showcase your excellent interpersonal, administrative, creative and organisational skills, then come and work with the Chief Finance Officer (CFO) and Chief Information Officer (CIO).

You will provide executive level support to the CFO and CIO. Your main responsibilities in this role are to maintain the CFOs and CIO's schedule, coordinate with internal and external stake holders, provide logistical and travel support and work on operations related projects.

This is a varied and engaging role where you will have the opportunity to learn new skills and expand your knowledge. There are also career development opportunities, with a huge range of courses to help you grow and succeed. If you have the aspiration, capability and dedication, we can give you the support and opportunities to help you achieve your career goals.

You will be based at our Borehamwood Head Office 3 days per week. It will be beneficial to have a valid UK driving licence and access to a car as you may be required to travel to sites or other office location from time to time.

As an Executive Assistant you will be:

• Maintaining an accurate and detailed calendar for CFO and CIO, managing and logging incoming scheduling requests, re-schedule meetings upon request, proactively communicating changes, and anticipating and responding to scheduling conflicts
• Tracking COO’s tasks and projects to ensure appropriate prioritisation of projects with respect to deadlines and organisational developments
• Organising internal and external meetings for CFO and CIO, including logistical and substantive preparation
• Managing all travel scheduling and arrangements
• Tracking and reconciling monthly credit card statements and complete and submit expense reports in a timely manner
• Conducting preliminary research on a variety of topics; draft materials as needed
• Establishing and maintaining efficient office systems and ensuring the provision of a full secretarial and administrative service for the Chief Financial Officer and Chief Information Officer
• Coordinating reports for submission to various external and internal bodies
• Travel and accommodation arrangements.
• Producing presentations as required
• Organising meetings and agendas, taking minutes of meetings and putting together action trackers
• Support with events and conferences as required
• Provide holiday and absence cover for other Executive Assistant as and when required

To be successful in the role, you will need:

• Administrative and secretarial skills
• To be experienced and proficient in all Microsoft Office products including Word, Excel, Powerpoint
• To have Verbal and written communication skills
• To have numerical and verbal literacy skills
• To have the ability to make judgments unaided and to work proactively
• To have the ability to maintain confidentiality at all times and handle highly sensitive information
• To have a particular eye for detail and accuracy

What You’ll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Competitive annual salary
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future

About your next employer:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.