Executive Assistant

Raven Ridge; Bedford; On-site; GBP 37,000 - 45,000; Full time

Job summary

A leading firm in the United Kingdom seeks an Executive Assistant to provide high-level administrative support to executives. Responsibilities include managing executive calendars, coordinating meetings, and making travel arrangements. Ideal candidates have a Bachelor's degree or equivalent experience, excellent communication skills, and proficiency in Microsoft Office. This position offers a competitive salary of $50,000.00 – $60,000.00 per year.

Qualifications

• Proven experience supporting C-level executives.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and deadlines.

Responsibilities

• Manage executives' calendars and schedule appointments.
• Coordinate meetings, including logistics and agendas.
• Make travel arrangements for executives.

Skills

Microsoft Office Suite proficiency

Excellent communication skills

Strong organizational skills

Attention to detail

Discretion in handling information

Education

Bachelor’s degree or equivalent experience

Job description

The Executive Assistant will provide high-level administrative support to executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This role also includes managing executive calendars, making travel arrangements, and coordinating events.

Key Responsibilities

• Calendar Management: Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements.
• Communication: Screen and direct phone calls and distribute correspondence appropriately; handle incoming and outgoing communications on behalf of executives.
• Administrative Support: Provide administrative support, including drafting correspondence, preparing reports, presentations, and other documents.
• Meeting Coordination: Coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, and taking meeting minutes when necessary.
• Travel Arrangements: Make travel arrangements for executives, including booking flights, hotels, transportation, and preparing travel itineraries.
• Information Management: Maintain and organize executive files and records, both electronic and hard copy; ensure information is accurate, up-to-date, and easily accessible.
• Research and Analysis: Conduct research on various topics as assigned, compile data, and prepare reports or summaries for executives.
• Expense Management: Manage expense reports and reimbursement requests for executives, ensuring accuracy and adherence to company policies.
• Confidentiality: Handle confidential information with discretion and professionalism, maintaining confidentiality at all times.
• Special Projects: Assist with special projects and initiatives as assigned by executives, including coordinating cross‑functional teams and ensuring deadlines are met.

Qualifications

• Bachelor’s degree preferred or equivalent work experience.
• Proven experience as an executive assistant or similar role, supporting C‑level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent communication skills, both written and verbal.
• Strong organizational and time‑management skills, with the ability to prioritize tasks and multitask effectively.
• Attention to detail and accuracy in all work tasks.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion and confidentiality in handling sensitive information.
• Flexibility to adapt to changing priorities and deadlines.
• Professional demeanor and interpersonal skills.

Compensation: $50,000.00 – $60,000.00 per year