Executive Assistant

BusDevCoach.com; Ashford; Hybrid; GBP 30,000; Full time

Job summary

A leading healthcare organization is seeking a proactive Executive Assistant to support their Executive Team. This role involves managing complex diaries, preparing meetings, and providing high-quality administrative support. The ideal candidate will have experience in executive roles, excellent communication skills, and the ability to work under pressure. The position offers a salary of £29,062.93 per annum pro rata and flexible work arrangements, contributing to an inclusive and supportive workplace.

Benefits

NHS Pension Scheme

Flexible working arrangements

Ongoing learning and development opportunities

Free independent counselling service

Access to NHS Discount Schemes

Qualifications

• Experience providing executive support in a complex organization.
• Ability to manage competing priorities calmly and effectively.
• Strong interpersonal skills and relationship-building abilities.

Responsibilities

• Manage diaries and correspondence for the Executive Team.
• Prepare executives for meetings with briefings and planning.
• Organize and service Board and Committee meetings.

Skills

High-level executive support

Excellent time management

Effective communication

Sensitive information handling

Managing meetings and travel

Job description

Executive Assistant 3 month FTC

About The Role

Were looking for a highly organised, professional and proactive Executive Assistant to join our Executive Support team and provide high-quality, confidential support to IC24s Executive Team.

This is a pivotal role at the heart of the organisation, ensuring the smooth running of executive activity, effective communication and strong governance support. Youll work closely with senior leaders, managing complex diaries, correspondence and priorities, while providing trusted administrative and organisational support in a fast-paced, dynamic environment.

Reporting to the Executive Office Manager, youll play a key role in supporting Board, Committee and divisional activity, ensuring meetings are well planned, papers are accurate and decisions are clearly recorded and followed through. Youll also support executive-level projects, events and organisational processes, including ownership of the organisational on-call rota.

This role is well suited to an experienced Executive Assistant who is calm under pressure, highly organised and comfortable working with senior stakeholders, exercising judgement, discretion and initiative.

What Youll Be Doing

• Providing comprehensive diary and email management for members of the Executive Team
• Acting as a key point of contact, managing correspondence and day-to-day issues on behalf of executives
• Preparing executives for meetings through regular briefings and forward planning
• Supporting the production of high-quality reports, papers and presentations
• Organising and servicing Board, Committee and divisional meetings, including agenda preparation, minute taking and action tracking
• Managing executive travel arrangements and itineraries
• Providing project and administrative support across executive priorities
• Managing and maintaining the organisational on-call rota

About You

Youre an experienced Executive Assistant who thrives in a senior, fast-moving environment. Youre confident managing competing priorities, working with discretion and building strong, trusted relationships.

Were Looking For Someone Who Is

• Experienced providing high-level executive support within a complex organisation
• Highly organised, with excellent time management and prioritisation skills
• Calm, resilient and able to operate effectively under pressure
• A strong communicator with excellent written, verbal and interpersonal skills
• Confident working with senior leaders and external stakeholders
• Skilled in preparing reports, presentations and governance documentation
• Proactive, detail-focused and comfortable using initiative and judgement
• Experienced in managing meetings, events and executive travel
• Comfortable handling sensitive and confidential information with integrity

Why IC24?

IC24 is a not-for-profit NHS primary care social enterprise delivering innovative urgent and primary care services across the South East and East of England. Every pound we make is reinvested into our services, our people and the communities we serve.

At IC24, Youll Find

• A values-led organisation focused on care, respect and collaboration
• The opportunity to work closely with senior leaders and influence organisational effectiveness
• A supportive and professional executive environment
• A strong commitment to governance, quality and continuous improvement
• Opportunities to develop your skills within a complex healthcare organisation

Additional Information

Location: Kingston House, Ashford, Kent

Hours: 37.5 Hours Per Week

DBS: Basic DBS check required

FTC Ends June 30th 2026

Benefits

• Salary of £29062.93 per annum pro rata
• NHS Pension Scheme
• Hybrid Working, 1-2 days in office per week
• Flexible working arrangements where possible
• Ongoing learning and development opportunities
• Free 24/7 independent counselling service
• Access to Blue Light Card and NHS Discount Schemes
• Membership to our reward and discount platform

Ready to Make a Difference?

If youre an experienced Executive Assistant who enjoys working at pace, supporting senior leaders and helping organisations run smoothly, wed love to hear from you.

Visit careers.ic24.org.uk to apply.

Equal Opportunities & Safeguarding

We are committed to providing equal opportunities for all people. We particularly encourage applications from ethnic minorities, applicants with a disability, LGBTQ+ communities, neurodiverse individuals, and other under-represented groups. We are dedicated to creating an inclusive environment where everyone feels they belong.

We are happy to discuss any reasonable workplace adjustments needed to ensure you can perform at your best during the application or interview process or if you would like an accessible version of any recruitment documents, please contact the recruitment team.

To avoid disappointment, please apply early as we reserve the right to close this vacancy once a suitable shortlist has been identified.

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