Executive Administrative Assistant

AbbVie Inc; Irvine; On-site; GBP 35,000 - 50,000; Full time

Job summary

An international biopharmaceutical company in Scotland is seeking an experienced Executive Administrative Assistant to provide advanced support to senior executives. The ideal candidate will manage complex calendars, prepare meeting materials, and assist in onboarding new employees. Required qualifications include 5-10 years of administrative experience and advanced proficiency in Microsoft Office Suite. This role offers a comprehensive benefits package and a supportive work environment.

Benefits

Paid time off

Medical/dental/vision insurance

401(k)

Qualifications

• 5-10+ years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Demonstrates ability to proactively identify needs and prioritize work.

Responsibilities

• Manage complex calendar, scheduling, and travel arrangements.
• Prepare for meetings and track required actions.
• Coordinate onboarding for new employees.

Skills

Microsoft Office Suite

Concur

Adobe Acrobat

Visio

Organizational Skills

Education

High School diploma or equivalent

Some college preferred

Job description

<šao>Company Description

Provides advanced administrative support to a Corporate Vice President, Senior Vice President, or Executive. May provide backup support to higher‑level management as needed. Provides advanced administrative support to the US Allergan Aesthetics Senior Vice President and will provide backup support to the US AA Leadership Team as needed. The ideal incumbent will professionally and proactively engage with the US Aesthetics SVP (and Leadership Team), demonstrate keen ability to prioritize requests and operate with a sense of urgency, and be curious to learn and build relationships. The candidate will bring a “whatever it takes” mindset to work and be resourceful to anticipateṣẹneeds and take initiative.

Job Description

• Complex calendar management, scheduling complex travel, managing correspondence, processing expense reports, meeting/event coordination, planning leadership team meetings/logistics, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues.
• Uses and understands Microsoft Office Suite and other business‑specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Prepares for upcoming week and meetings by printing all necessary documents, organizing pre‑read materials, tracking required actions, etc.
• May include some[size=2] support for tracking budget expenditures.
• Coordinates new employee office set‑ups and onboarding and may assist with off‑boarding activities such as equipment return.
• May train/coordinate work for new administrative assistants. May provide local support & conference room help to visiting senior leaders from other campuses.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary.
• Uses advanced software skills to perform work assigned.
• Follows executive onboarding procedures.

Qualifications

• High School diploma or equivalent. Some college preferred.
• 5‑10+ years previous admin behouden experience or equivalent.
• Operates with little instruction and minimal supervision. Demonstrates ability to proactively identify needs and prioritize work and competing calendar requests.
• Advanced knowledge of Microsoft Office Suite, Concur, Adobe Acrobat, Visio or OrgPlus, and Outlook.
• #LI-AA

Additional Information

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short‑term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form ofHoleatian or no longer paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-op judeopportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html