Events Production Coordinator - Gardeners' World

The Bbc; Bristol; On-site; GBP 30,000 - 40,000; Full time

Job summary

A well-regarded broadcasting company is seeking an Events Production Coordinator to join their team for the Gardeners' World series. You will oversee the setup and delivery of events for BBC2, ensuring smooth operations and stakeholder communication. Responsibilities include managing costs, coordinating crew logistics, and ensuring compliance with production policies. Ideal candidates will have production experience and strong organisational skills, and must be available on location during specified event dates.

Qualifications

• Production Coordinator experience in broadcast television and live output.
• Excellent logistical and organisational skills.
• Experience in managing and forecasting costs.
• Ability to communicate effectively with senior stakeholders.
• Available on location for four events in May and July.

Responsibilities

• Forecasting event spend and managing costs.
• Setting up Production Offices & Edits on location.
• Coordinating accreditation and vehicle access.
• Managing travel and accommodation for presenters and crew.
• Ensuring compliance with health & safety policies.

Skills

Production Coordinator experience

Logistical skills

Cost management

Team collaboration

Effective communication

Job description

Overview

BBC Studios is looking for an Events Production Coordinator to join Gardeners' World Team for the 2026 series. Working on the BBC's coverage of RHS Malvern, Gardeners' World Live, RHS Badminton and RHS Sandringham, you will help set up and deliver programmes for BBC2 in a fast paced 'as live' environment. Our Production Management team consists of a Production Manager, a Jnr Production Manager, three Production Coordinators and four PMAs. This PC role is responsible for setting up the four events in close succession. You will be the first point of contact for logistics for the RHS, crew, presenters and other key stakeholders and suppliers and, alongside the rest of the production management team, you will be responsible for ensuring a smooth operation on location and coordinating access and accreditation, crew, accommodation and travel for the production. This is a fantastic and exciting opportunity on a much-loved and well-respected production, ideal for someone who is looking to expand their OB experience.

Responsibilities

• Forecasting event spend and managing costs (including supporting PMA's and Production Runner in managing their spend) and reporting back regularly on financial position to the PM.
• Responsible for the set-up Production Offices & Edits on location as well as liaising with the Satellite truck.
• Forming and maintaining positive relationships with external stakeholders. Liaising with the RHS and suppliers to plan and deliver a smooth setup and derig of the production base on location. Coordinating plans internally including with the Producer Director, Editors, Series Producer and Series Editor. Feeding back regularly and escalating issues to the PM.
• Coordinating accreditation and vehicle access for all our team and suppliers for the rig, production week and de-rig.
• Coordinating travel, accommodation, dietary requirements and PPE for all presenters, production team and crew for the OB.
• In discussion with the Camera and Sound Supervisors, booking all PSC crew for the events. Assisting PM in contracting all crew on Smartbook.
• Alongside the JPM, assisting in ensuring compliance with BBC Studios H&S policies and the RA. Ensuring supplier RAs and insurance documents are received and H&S vetting is completed where required.
• Accurately tracking Albert footprint information, championing environmentally responsible practices and ensuring compliance with Albert certification.
• Overseeing the Production Runner in managing the production storage facility and inventory pre- and post-event.
• Assisting in ensuring compliance with BBC policies, guidelines, legislative and regulatory requirements, in order to minimise the BBC's exposure to risk.
• Ensuring compliance with GDPR and BBC Studios data protection policies.

Qualifications

• Must have Production Coordinator experience in broadcast television, as well as experience of event or live output
• Have excellent logistical and organisational skills, anticipating issues before they arise and problem-solving calmly and effectively under pressure when things don't go according to plan
• Have proven experience in accurately managing and forecasting costs
• Be a great team collaborator including managing junior members of the team
• Be an effective communicator, with the confidence to deal with senior stakeholders (both internal and external)
• Be ambitious in their approach to improving sustainability and efficiency on the production
• Ideally have experience of finance/procurement systems
• Previous experience working on OBs or Events would be beneficial
• Be fully available on location for the four events: 5th - 8th May/ 15th - 19th June/ 6th - 10th July / 20th - 24th July.

Expiry status: The description does not indicate that the role is closed. No-expiry indicator provided.