Events Coordinator - Group Communications - 15 month parental leave cover

Tesco; Welwyn Garden City; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading retail company in the United Kingdom is seeking an Events Coordinator for a 15-month fixed term contract. The role involves managing multiple events, budget monitoring, and logistics while collaborating with stakeholders. Ideal candidates will have strong organizational skills, proficiency in Excel, and experience in event coordination. The position also offers a competitive benefits package, including holiday leave and an annual bonus scheme.

Benefits

Annual bonus scheme

25 days holiday plus personal day

Free 24/7 virtual GP service

Qualifications

• Experience in coordinating events and managing budgets.
• Ability to handle multiple events at the same time.
• High responsiveness to stakeholder needs.

Responsibilities

• Manage multiple events simultaneously.
• Create event proposals and communicate with stakeholders.
• Coordinate planning meetings and logistics.
• Research and book venues and suppliers.
• Monitor budgets and ensure timely payments.

Skills

Proficient in MS Excel

Strong organizational skills

Effective communication

Budget management

Problem-solving

Attention to detail

Collaborative team player

Ability to adapt under pressure

Tools

Oracle

Condeco

Concur

Job description

Tesco UK • Shire Park, Kestral Way, Welwyn Garden City • Temporary • Apply by 06-Jan-2026

We are on the look out for an Events Coordinator to join our Group Communications team on a 15 month fixed term contract. This role supports the Event Manager in delivering all aspects of event execution, including planning, logistics, budget management, onsite coordination, and post-event reconciliation. Events range from company conferences and the Annual General Meeting to financial results presentations, internal and external stakeholder engagements, agricultural shows, senior leadership meetings, and charity partner events such as GroceryAid.

Please note: this is a 15 month fixed term contract opportunity.

What is in it for you

We're all about the little helps. That's why we make sure our Tesco colleague benefits package takes care of you - both in and out of work. Click Here to find out more!

• Annual bonus scheme of up to 10% of base salary
• Holiday starting at 25 days plus a personal day (plus Bank holidays)
• 26 weeks maternity and adoption leave (after 1 years' service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave
• Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing

You will be responsible for

• Manage multiple events simultaneously, taking ownership of key elements for both on- and off-site events, including UK-wide travel and occasional overnight stays.
• Create event proposals and maintain clear communication with senior stakeholders throughout the process.
• Coordinate planning meetings, assist with pre-event documentation, and ensure smooth logistics from brief to delivery.
• Research and book venues, catering, AV requirements, and third-party suppliers (e.g., activities, speakers, entertainment).
• Oversee delegate management, including websites, attendance, dietary needs, and seating plans.
• Brief and manage internal teams and external agencies to support event delivery.
• Monitor budgets, raise POs, and ensure cost-effective planning and timely supplier payments.
• Provide on-site support and act as the main contact in the Event Manager's absence.
• Gather feedback through surveys and analyse results to improve future events.

You will need

• Proficient in MS Excel, including mail merge, VLOOKUP, and pivot tables.
• Strong organizational, planning, and prioritization skills.
• Experience in budget management and cost control.
• Effective communication and stakeholder engagement skills.
• High attention to detail and accuracy in all tasks.
• Skilled in problem-solving and finding practical solutions.
• Collaborative team player who values diverse perspectives.
• Ability to remain resilient and adaptable in high‑pressure situations.
• Solid administrative and coordination capabilities.
• Familiarity with systems such as Oracle, Condeco, Concur, Your Contribution, and W&P.

About us

You might know us as a supermarket, technology company or even for our award‑winning mobile network. Truth is, we're all of those things, and much more. Our colleagues work with one goal in mind, helping to make every day a little better for our customers, colleagues and communities all over the world. No two customers are the same, neither are our colleagues.

At Tesco, we champion a balance that lets you thrive both in and out of work. Spend 60% of your week collaborating with colleagues at our office locations or local sites and the rest remotely. Whether you're just kicking off your career, juggling passions, or navigating big life events, we're here to support you. We always welcome a conversation about flexible working, so talk to us throughout your application about how we can support.

We're proud to be an accredited Disability Confident Leader, where everyone's welcome. That's why we commit to providing a fully inclusive and accessible recruitment process. If you need support with your application, click here for more information. And if you're interested in joining our team but don't tick every box, don't let that hold you back from applying