Events Coordinator

Rand; Hartford; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A leading research institute in the United Kingdom is seeking an organised and proactive Events Coordinator to join its team. This role involves planning, delivering, and evaluating a variety of events aimed at engaging policymakers and stakeholders. The successful candidate will manage all logistics and communications while maintaining a central events calendar. Relevant experience in event planning and strong communication skills are required. The position offers a salary of £30,000 - £35,000 per annum with numerous benefits.

Benefits

33 days holiday allowance

BUPA medical insurance

Generous company sick pay

Flexible working arrangements

Learning and development opportunities

Free on-site parking

Qualifications

• Proven experience in event planning, coordination, or project administration.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Plan, coordinate, and deliver various events including conferences and workshops.
• Manage all logistics: venue booking, catering, AV/IT, travel arrangements.
• Liaise with external partners and speakers for smooth delivery.

Skills

Event planning

Strong organisational skills

Excellent communication skills

Problem-solving skills

Negotiation skills

Proficiency in Microsoft Office

Experience with CRM systems

Tools

Zoom

Microsoft Teams

Job description

We are seeking a highly organised and proactive Events Coordinator to join our Communications and Partnerships team. Reporting to the Head of Communications, you will play a key role in planning, delivering, and evaluating a wide range of events that showcase RAND Europe's work and foster engagement with policymakers, stakeholders, and the wider public. The role will be based at our Cambridge office with the opportunity to work from home up to 2-3 days a week., Plan, coordinate, and deliver in-person, hybrid, and online events, including conferences, workshops, seminars, and stakeholder roundtables. Priority events include a fortnightly webinar series and two flagship in-person conferences in London.

• Work closely with research staff and leadership to understand event objectives and design formats that achieve them.
• Manage all logistics: venue booking, catering, AV/IT, travel arrangements, delegate registration, accessibility needs, and compliance with health and safety requirements.
• Negotiate with suppliers and manage relationships with venues, caterers, AV providers, and other external partners to ensure value for money and high-quality service.
• Liaise with external partners and speakers, ensuring excellent communication and smooth delivery.
• Support the development of promotional materials in coordination with the Communications team, including event invitations, web pages, and social media content.
• Oversee event budgets, monitor costs, and process invoices.
• Provide on-the-day support, including event setup, troubleshooting, and stakeholder liaison.
• Collect and analyse post-event feedback to support continuous improvement.
• Maintain a central events calendar and ensure effective reporting to internal stakeholders.
• Proven experience in event planning, coordination, or project administration (ideally in an academic, policy, or research-focused environment).
• Strong organisational and time-management skills, with the ability to manage multiple events simultaneously.
• Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.
• Ability to work flexibly and adapt to changing priorities.
• Proficiency in Microsoft Office and virtual event platforms (e.g., Zoom, Teams).
• Experience using CRM systems and email marketing platforms to manage invitations, outreach, and delegate communications.
• Strong negotiation, problem-solving skills, and attention to detail.
• Desirable: experience of organising events outside of the UK and navigating the related logistical complexities.
• RAND is a not-for-profit research institute with over 30 years of experience in conducting policy research for governments, international organisations, research councils, charitable foundations, and other organisations. We believe that good research helps shape sound answers to pressing societal challenges, ultimately making communities safer and more secure, healthier and more prosperous in the future. RAND Europe has offices in Cambridge, Brussels and The Hague and employs approximately 195 staff.
• £30,000 - £35,000 per annum depending on experience, Pension - 8% Employer contribution;
• 33 days holiday allowance, including the Bank Holidays;
• Annual salary review;
• BUPA medical insurance;
• Generous company sick pay;
• Enhanced family friendly policies;
• Group income protection scheme;
• Group life assurance;
• Compassionate leave;
• Flexible working arrangements;
• Learning and development opportunities;
• Employee wellbeing training and support;
• Fresh fruit every day;
• Free on-site parking;
• Cycle to work scheme;
• Access to company bikes;
• Service awards.