Events Admin Planner 5270425 - 1

Triumph Consultants Ltd; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading consultancy provider in London is seeking an Events Admin Planner to support the organization of events and meetings. Ideal candidates will have event management experience and strong communication skills. You will work flexibly, collaborating with various departments to ensure successful delivery of events. Pay rate is £20.74 per hour for an anticipated duration of 12 months.

Qualifications

• Experience in event management and sales.
• Proven track record in customer service and business development.
• Ability to work flexibly including evenings and weekends.

Responsibilities

• Plan and manage events from start to finish.
• Assist internal departments with their meetings and events.
• Develop strong relationships with key internal departments.

Skills

Event management experience

Stakeholder management

Sales and influencing skills

Excellent communication skills

Mathematical competence

Education

A-level standard or qualification in sales/customer service/marketing

Job description

Overview

Job Title: Events Admin Planner

Reference: Brent 5270425 - 1

Pay rate: £20.74 per hour PAYE

Role length: Anticipated 12 months

To apply for this role, you must have experience in event management and a proven track record in sales, business development, or customer service. Strong stakeholder management, excellent communication skills, and the ability to work flexibly, including evenings and weekends, are essential. You will be able to handle manual tasks such as lifting and using equipment safely.

The role

We are seeking a dynamic and proactive Events Admin Planner to work as part of an integrated Sales & Marketing Team primarily to maximise commercial income generated from hiring out spaces of a venue to external clients.

You will assist internal council departments to plan and manage their own meetings and events within the venue and ensure the efficient use of the spaces in the venue on a day-to-day basis.

Key requirements

• Deal with customer enquiries in a prompt, polite and efficient manner, taking responsibility for the planning of events from start to finish, including ensuring contracts are signed before event delivery
• Assist the Sales & Marketing Manager in ensuring all necessary reports, management information, and financial transactions are presented in a timely and accurate manner
• Work as part of a multi-skilled Sales & Marketing team and keep up to speed with the latest standards, processes and procedures on the operations side of the business and work flexibly to provide cover during event delivery as required
• Develop strong working relationships with key internal departments such as Facilities Management and AV services and with key internal customers such as the Governance team
• Brief the Senior Operations Supervisor on upcoming events that have been confirmed in the calendar and ensure the room booking system is regularly updated with detailed and accurate event briefs, as signed off by the client
• Take ownership for all events spaces and the activities within them and highlight any issues with the venue or event set up immediately
• Work closely with the Senior Operations Supervisor to coordinate and manage the different elements required to deliver a variety of events and meetings to the highest standard and conduct risk assessments as required
• Provide support and cover to the Filming & Advertising Officers during busy periods

What the client is looking for

• Educated to A-level standard and/or qualification in sales, customer service or marketing
• Event management experience
• Knowledge of effective sales and marketing techniques and how to close a sale
• Knowledge and awareness of current health and safety legislation and regulations
• Experience of achieving financial targets including sales and business development achievement
• A proven track record of excellent stakeholder management and first class customer service
• Ability and willingness to work flexibly, including evenings and weekends
• Sales and influencing skills
• A high standard of mathematical competence
• Ability to understand manual handling, lifting and moving as well as the use of a genie lift and ladders

How to Apply

1. Quote the Job Title and Reference Number in your application.
2. Submit your CV in Word format.
3. Applications are reviewed on a rolling basis—early submission is recommended.

We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity. If you wish to opt out of mailouts or delete your details, or apply directly to our advertised roles, please indicate your preference in your application.

If you do not hear from us within three working days, your application has not been shortlisted on this occasion. Thank you for your interest in working with us.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.