Event Operations Manager at Insurtech Insights

Insurtech Insights; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A growing events company in London is seeking an experienced Event Operations Manager to oversee the operations team for international conferences. The role involves managing supplier relationships, planning VIP events, and ensuring smooth execution on-site. The ideal candidate possesses a relevant bachelor’s degree and experience in event planning, with strong organisational and negotiation skills. This role is office-based with no remote work options.

Qualifications

• Bachelor's degree in a relevant field is required.
• Experience in event planning or client management preferred.
• Strong organisational and multitasking abilities are essential.
• Excellent communication skills are necessary.
• Ability to work both independently and collaboratively is important.

Responsibilities

• Manage the operations team for international conferences.
• Source and negotiate with suppliers for event needs.
• Coordinate logistics and provide on-site support during events.
• Maintain inventory tracking for event materials.

Skills

Organisational skills

Interpersonal skills

Negotiation skills

Event planning

Detail-focused

Education

Bachelor's degree in Business Administration, Event Management, Marketing or a related field

Tools

Photoshop

InDesign

Illustrator

Job description

Event Operations Manager at Insurtech Insights

London, United Kingdom

About us

Insurtech Insights (part of United Media, https://www.united-media.com/ ) brings together the most influential executives, investors, and entrepreneurs to share their insights on how technology will shape the future of Insurance, as well as forge long-lasting partnerships and client relationships. We are a start-up on a growth journey that helps leaders evolve and create stronger businesses through people and technology. We aim to address the challenges and opportunities for Insurance and Insurance Tech. We bring together the most influential executives, investors, and entrepreneurs to share their insights on how technology will shape the future of Insurance, as well as forge long-lasting partnerships and client relationships.

The objective of the role

• Manage the operations team in organising international conferences.
• Facilitate seamless collaboration with all departments involved.
• Budgeting tasks and identifying cost-optimization strategies.

General Responsibilities

• Supplier Research and Management
  • Source, compare, and find the best suppliers for various event needs.
  • Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
  • Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
  • Maintain positive relationships with suppliers, addressing any issues or concerns.
  • Budget review and management to ensure all changes are raised ahead of time.
• Event Planning
  • Planning sponsored VIP events, lunches, dinners, and after-hours activities.
  • Coordinating with venue staff to ensure all logistical details are in place.
  • Provide on-site support during events, ensuring everything runs smoothly.
• Internal Team Support
  • Keep track and condense internal team queries.
  • Maintain inventory tracking and regularly update event inventory sheets.
  • Monitor Notion updates and ensure accurate reflection on the sponsor portal.
• Others
  • Quality check of design aspects such as banners, signage, brochures and other promotional materials.

Qualifications and experience

• Bachelor\'s degree in Business Administration, Event Management, Marketing or a related field.
• Experience/knowledge in event planning, client management, or supplier research.
• Strong organisational, multitasking abilities and detail-focused.
• Excellent communication interpersonal and negotiation skills.
• Ability to work independently and collaboratively within a team.
• Experience with graphic design software such as Photoshop, InDesign, Illustrator is a plus.

Start date

Flexible

Monday - Friday we work from our office and do not offer remote work.