Event Coordinator

Future plc; Borough of Runnymede; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading electronic components distributor in England seeks an Event Co-ordinator responsible for planning and executing various events. The role requires developing event plans, managing logistics and budgets, and collaborating with internal teams. Ideal candidates should have a degree in Event Management or related fields and experience in event coordination. This position offers a competitive salary and a range of benefits in a diverse and inclusive working environment.

Benefits

Highly competitive salary

Full training

Range of benefits

Qualifications

• Experience in event co-ordination or a similar role.
• Experience with managing budgets and vendor relationships.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Assist with EMEA events logistics and reporting requirements.
• Develop comprehensive event plans addressing potential obstacles.
• Prepare event collaterals before key events.
• Support Event Management delivery at events.
• Post-event collation of feedback and performance reports.
• Collaborate with Marcom team for branding alignment.

Skills

Communication skills

Organizational abilities

Relationship-building

Attention to detail

Microsoft Office 365 proficiency

Education

Diploma or degree in Event Management, Hospitality, Marketing, Project Management

Job description

The Event Co‑ordinator is responsible for working with the Event & AEG Campaign Manager in the planning, organizing, and executing a wide range of events, ensuring that all aspects run smoothly and align with the Company's objectives. The expectation is to support exhibitions, conferences, seminars and Tech Days and other events that may arise to enhance external stakeholder engagement whilst aligning on Company brand messaging, values and budgets. Able to manage multiple projects simultaneously alongside an exceptional attention to detail and strong communication skills are a necessity. This requires working closely with internal and external stakeholders to deliver professional, effective events with a clear commercial outcome often under pressurised timelines.

Responsibilities

• Provide a level of assistance to the Event & AEG Campaign Manager and/or senior management with EMEA events with regards to venue sourcing, logistics, catering and event reporting requirements.
• Develop comprehensive event plans, including timelines, milestones, and task lists identifying any potential obstacles that may arise with appropriate resolutions.
• Prior to key events commencing, preparation of event collaterals / giveaways to be considered to enable shipments to arrive.
• Ensure attendees at the events are fully appraised as to the event goals and requirements.
• At events support the respective Event Management to ensure a timely and professional service delivery, including but not limited to registration desks, technical operations, and guest experience.
• Pre-empt on‑site issues escalating and implement solutions to maintain event quality.
• Post event activities will include collation of feedback as to the event engagement, attendee surveys, vendor performance to produce reports as required summarising outcomes, learning and recommendations.
• Ensure close collaboration with the Marcom team to all events to ensure branding alignment both at events and the supporting media pre and post event.
• Work with the Marcom team on the overall management of the supplier budgets ensuring co‑op funds are collected and documented.
• Provide the event content to the Marcom team to support the correct placement of campaign messaging.
• Ensuring close collaboration with the key point people in EMEA to ensure event stock levels and budgets are maintained.

Qualifications

• Diploma or degree in Event Management, Hospitality, Marketing, Project Management, or related field with ideally a level of experience in event co‑ordination or a similar role.
• Experience with managing budgets, vendor relationships, and event logistics.
• Exceptional communication, organizational, and relationship‑building abilities.
• Maintains the highest standards of confidentiality and professionalism.
• Advanced proficiency in Microsoft Office 365 programs.

About Future Electronics

Founded in 1968, Future Electronics is a worldwide leader in electronic components distribution and is recognized as one of the most respected and innovative companies in the industry today. Headquartered in Montreal and operating in over 160 locations in 40 plus countries around the world, Future Electronics has earned an impressive reputation for providing outstanding service and developing efficient, comprehensive global supply chain solutions. On April 2nd, 2024, Future Electronics joined WT Microelectronics. This complementary partnership is expected to generate strong synergies, enabling the combined company to deliver long‑term, sustainable value to all stakeholders, including customers, suppliers, employees, and shareholders.

Equality, Diversity, and Inclusion

We are committed to Equality, Diversity, and Inclusion. We recruit the best person for the job regardless of age, race, colour, gender, gender identity, sexual orientation, religion, or disability creating an inclusive working environment and culture for all our employees.

Benefits

Success applicants will gain a highly competitive salary, full training and a range of benefits.