Evening Legal Secretary

UNAVAILABLE; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A law firm in London seeks an Evening Legal Secretary to provide comprehensive document production and administrative support. The role operates from 4:30 pm to 10:00 pm, Monday to Friday. Responsibilities include managing document formatting, proofreading, and assisting with administrative tasks. Ideal candidates should possess a minimum of five years' experience and strong knowledge of Microsoft Office. The position offers a diverse, collegial work environment and potential benefits including a performance bonus and medical insurance.

Benefits

Annual discretionary performance bonus

Non-contributory pension scheme

33 days paid time off

Private Medical Insurance

Health club contribution

Interest-free season ticket loan

Qualifications

• Minimum of five years of secretarial or document production experience.
• Strong working knowledge of Microsoft Office applications.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Provide comprehensive evening secretarial/document production service.
• Manage document turnaround expectations and proofread all completed work.
• Create and edit various types of documents.

Skills

Audio typing

Document production

Organizational skills

Interpersonal skills

Attention to detail

Tools

Microsoft Office Suite

Adobe

Visio

Job description

Summary

Sidley in London

We are proud to offer our lawyers and professional staff myriad opportunities to apply their talents toward important, challenging projects on a global stage. Our culture of collegiality attracts people with diverse skills and backgrounds who are dedicated to teamwork, collaboration and superior client service.

Sidley has built an inclusive, collegiate culture firmwide and we maintain an environment focused on teamwork and cooperation. Our London office has a relaxed, down-to-earth friendliness, with lawyers and business professionals at all levels treating each other with genuine respect. We value the skills and knowledge that each team member brings and believe in creating a work environment where everyone thrives.

We are located in a distinctive new development at 70 St. Mary Axe with panoramic views across London. Based in the heart of the City and close to Liverpool Street station with all the area has to offer - fantastic restaurants and bars, shopping and sporting facilities. You’ll find a great social scene within the office, with organised events including sailing and skiing weekends, seasonal parties and charitable team activities.

Inclusion

Sidley is committed to fostering a welcoming and inclusive culture. We recognise that bringing together individuals from various backgrounds, experiences, and perspectives strengthens the quality of our legal work and continues to position us as a trusted leader in the legal profession. Our commitment to inclusion not only enriches our workplace but also enhances our ability to fulfill our mission providing the highest quality legal services for our clients.

Duties and Responsibilities

Role overview

The Evening Legal Secretary will provide a comprehensive evening secretarial/document production service to all legal and support personnel within the London office. The role requires a strong commitment to confidentiality at all times. The role reports directly to the Secretarial Management team. This position is office based and operates from 4:30 pm to 10:00 pm, Monday to Friday, with a thirty minute break.

Key responsibilities

• To provide timely and accurate word processing of text, data and graphic files to lawyers, trainees and other personnel, utilising an advanced knowledge of the Microsoft Office Suite.
• Create documents via scanner, new input or conversion, including heavy document clean ups and editing using styles and Innova.
• Input, format, and revise documents according to lawyer instructions and the firm’s guidelines.
• Create flow charts, tables, tables of contents and indexes, with the ability to create and edit documents in Word, PowerPoint and Excel.
• Manage document turnaround expectations between evening clients of the Epiq Service; coordinating and liaising as needed to ensure deadlines are met.
• Carry out thorough proof reading and quality checks on all completed work.
• Amend and edit Adobe PDF files and convert documents to Word where required.
• Troubleshoot basic user issues in person, by phone or via email.
• Handle printing, scanning and reprographics requested as needed.
• Provide administrative support to the secretarial team including entering timesheets, creating iManage folders, organising travel and managing visitor lawyer requests.
• Answer and direct incoming calls from the evening switchboard.
• Arrange national and international couriers and book taxis.
• Act as an evening office concierge service for all personnel, directing individuals to the appropriate services and providing hands on assistance where necessary.
• Build strong working relationships with colleagues and external contacts.
• Provide cover for other members during periods of absence.
• Demonstrate an understanding of the firm’s culture and goals and act in alignment with them.

To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily. The requirements listed are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties.

Qualifications

Candidate profile

The following candidate attributes are essential for this position:

• Minimum of five years’ previous secretarial or document production experience.
• Experience working with large volumes of documentation.
• Strong working knowledge of Outlook, Word, PowerPoint, Excel, Adobe, Visio and Paint.net, with training provided where needed.
• A positive attitude with a practical, common sense approach and strong resilience.
• Quick and accurate audio typing and keyboard skills.
• Ability to guide, advise and instruct colleagues on the use on in-house styles and formatting.
• Troubleshooting knowledge gained within a legal environment.
• Excellent organisational and administrative skills.
• A proactive approach and a genuine willingness to support the team.
• Strong interpersonal skills.
• Confident and clear communication ability, with ease of relating to people at all levels.
• Strong ability to prioritise and manage multiple tasks while remaining calm under pressure.
• Exceptional attention to detail.
• Working knowledge of general office systems, including filing, scanning and voicemail.

Benefits

• Annual discretionary performance bonus
• Non-contributory pension scheme – 5% employer contribution, with an additional 3% matched from you
• 33 days paid time off – inclusive of short-term sickness absence
• Private Medical Insurance
• Permanent Health Insurance
• Life Assurance – equivalent to four times your salary
• Health club contribution
• Interest-free season ticket loan
• Free GP service and regular health checks