Estates Manager

Indotronix Avani UK Ltd; Greater London; Hybrid; GBP 50,000 - 65,000; Full time

Job summary

A technology solutions provider is seeking an experienced Estates Systems Manager to oversee CAFM systems and ensure effective governance and management. This role involves leading change management initiatives, optimizing workflows, and liaising with stakeholders across various teams. The successful candidate will help drive improvements and support the delivery of strategic goals within a hybrid working environment across multiple UK locations including Sheffield, Leeds, and Manchester.

Qualifications

• Proven experience in change management within CAFM.
• Strong understanding of CCDS governance.
• Expertise in workflow optimization.

Responsibilities

• Lead and deliver change management activities for the CAFM programme.
• Collaborate with the Technical Owner on change control processes.
• Facilitate the design of CAFM workflows.

Skills

Change management

Stakeholder management

Workflow optimization

Process mapping

Jira or similar tools

Job description

Overview

Role: Estates Systems Manager

Location: Hybrid - Sheffield, Leeds, Manchester, Birmingham, Newcastle, Blackpool, Glasgow - UK

RoleType: 4 - 6 months

Contract: INSIDE IR35

Role Summary

The Estates Data & Systems team's mission is to serve as an agile enabler and assurer to Client Estates in delivering its strategy through the data lifecycle for reliable, validated, and assured data, systems and insight. This includes delivering the Estates Data & Systems Strategy in consideration of the Client Digital and Client Estate Strategies. Client Estates is looking for an experienced Estates Systems Manager to join our Estates Data & Systems Team. This role helps ensure effective management, governance, and continuous improvement of CAFM systems and digital estate solutions.

As Estates Systems Manager, you will coordinate system and data governance, manage stakeholder relationships, and support the development and delivery of our CAFM strategy. You will work closely with internal teams, suppliers, and digital partners to ensure seamless collaboration and system enhancements. This role also includes deputizing for the G7 Systems Lead, offering strategic and operational support across BAU and Workplace Services (WPS) priorities.

Purpose of Role:

Lead and deliver change management activities for the CAFM programme, with a strong emphasis on owning changes to the CAFM Critical Data Set (CCDS) and associated workflows. Ensure successful adoption of new processes and systems, driving assurance and stakeholder engagement to enable a smooth transition to the future operating state.

Key Responsibilities

• Change Management & Governance. Collaborate with the Technical Owner (Transformation Lead) and own the change control process for CCDS updates, ensuring compliance with governance and quality standards.
• Monitor and report on change readiness and adoption metrics.
• Workflow Ownership Facilitate the design and functional changes to maintain CAFM workflows.
• Act as a trusted advisor to business functional leads, securing commitment to change.
• Deliver coaching and guidance to stakeholders at all levels to build capability and confidence in new ways of working aligned to workflow processes.
• Ensure seamless integration of CCDS-driven workflows with existing systems and operational procedures.
• Communicate changes clearly through tailored messaging and engagement plans.

Essential Skills & Experience

• Proven experience in change management within CAFM, particularly Concept Evolution.
• Strong understanding of CCDS governance and workflow design.
• Expertise in workflow optimization and process mapping.
• Excellent stakeholder management and influencing skills.
• Familiarity with Jira or similar tools for change control
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