EOC Inpatient Scheduler

London North West Healthcare NHS Trust; City of Westminster; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare provider in London is seeking an individual to manage elective surgical waiting lists effectively. Responsibilities include booking patients for surgery, coordinating with hospital teams, and ensuring compliance with patient access policies. The organization promotes equality and diversity in its hiring practices and is flexible regarding working arrangements. Strong communication skills and proactive management of surgical processes are essential for success in this role.

Benefits

Flexible working arrangements

Commitment to equality and diversity

Responsibilities

• Understand and manage elective surgical waiting lists with consultants.
• Book elective patients into appropriate theatre slots.
• Coordinate special requirements for surgeries.
• Liaise with theatres for cancellations and rescheduling.
• Work with teams for funding of theatre procedures.

Job description

Responsibilities

• Understand and proactively manage elective surgical waiting lists with consultants.
• Book elective patients into appropriate theatre slots considering clinical urgency and waiting‑list time.
• Book pre‑assessment appointments promptly and adjust lists if any patients fail pre‑assessment.
• Coordinate special requirements (e.g., ITU beds, transport, joint operation surgeons).
• Liaise with theatres to rebook or discharge cancelled or no‑attend patients.
• Work closely with the PPWT team to ensure funding for specified theatre procedures is sought in line with guidelines.

Booking & Scheduling

• Compile and update elective theatre lists on PAS (or Trust systems) and have them signed off by relevant surgical teams/management.
• Offer patients a choice of admission dates and agree an admission date in line with the Patient Access Policy.
• Create waiting‑list entries for patients requiring admission.
• Book procedures ensuring patients are fully booked on PAS and send confirmation letters or telephone patients if booking at short notice.
• Book patients chronologically or by clinical urgency and use theatre capacity proactively and efficiently.
• Book HDU and ITU beds according to procedure nature or as requested by the surgical team.
• Undertake booking of elective admissions for cancer patients and liaise with Cancer MDT Coordinators to schedule within cancer pathway targets.

Equality, Diversity & Vulnerable Groups

We promote the wellbeing and safety of all patients and carers by acting promptly on concerns, communicating effectively and sharing information appropriately, according to the standards determined by our policy and procedures. All posts working with vulnerable groups will be subject to an enhanced criminal records check upon appointment and staff must give consent for the Trust to receive regular updates on their criminal records status throughout employment.

As part of our commitment to Equality and Diversity at LNWUH, we encourage applications from BME (Black, Minority Ethnic) candidates to ensure our workforce is representative of the diversity of the communities we serve.

Flexible Working

LNWUH is a flexible‑working friendly organisation. We want you to work in a way that is best for you and for our patients. If you need a flexible working arrangement (job share, part time or another pattern), we will do our best to accommodate it if it works for the service.