EO Personal Assistant & Business Support

Government Recruitment Service; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A government agency in the City of Edinburgh is looking for an Executive Officer Personal Assistant and Business Support. This role involves comprehensive administrative support to senior leaders, including diary and inbox management, meeting coordination, and communication management. Candidates will have the chance to undertake a Business Administrator Level 3 apprenticeship. Strong organizational skills and discretion when handling sensitive information are required.

Benefits

Apprenticeship opportunity

Qualifications

• Experience in diary and inbox management for senior leaders.
• Proficient in organizing meetings and events.
• Ability to manage correspondence and communications effectively.

Responsibilities

• Efficiently manage schedules and communications for senior staff.
• Organize and support meetings and events.
• Draft, review, and manage internal and external communications.

Job description

The EO Personal Assistant and Business Support role provides comprehensive administrative and business support to senior leaders within the Materials Directorate. The postholder ensures the smooth running of diaries and inboxes, coordinates meetings and events, manages correspondence, and supports both project and corporate activities.

• Diary and Inbox Management: Efficiently manage schedules, appointments, and communications for senior staff.
• Meeting and Event Coordination: Organise and support meetings, events, and related logistics.
• Correspondence and Communication: Draft, review, and manage internal and external communications.
• Business and Project Support: Provide administrative support for ongoing projects and corporate initiatives including some finance management.
• Stakeholder Engagement: Liaise with internal and external stakeholders, maintaining professionalism and confidentiality.
• Judgement and Discretion: Handle sensitive information with care and exercise sound judgement in all tasks.

DBT values and promotes learning and development for all its staff. As part of this offer, all our Executive Officer (EO) and Administrative Officer (AO) roles are offered with the opportunity to undertake an apprenticeship. For this role, the apprenticeship we are offering is Business Administrator Level 3. If you have any questions about the apprenticeship and what the requirements or eligibility are please contact [e-mail]