EA to Visionary Fintech CEO - Bring Order, Pace & Impact

knightsbridgerecruitment; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A rapidly scaling fintech in Greater London is looking for an exceptional Executive Assistant to support its CEO and Co-Founder. The ideal candidate will thrive in a fast-paced environment, managing communications, coordinating international travel, and ensuring the CEO stays on schedule. Responsibilities include diary management, preparing meeting materials, and liaising with various stakeholders. The role requires proactive problem-solving, attention to detail, and the ability to handle sensitive information discreetly.

Qualifications

• Experience in tech, finance, start-ups, or similarly fast-paced environments.
• Capable of prioritizing demands and protecting CEO's time.
• Ability to solve problems proactively and remain calm under pressure.

Responsibilities

• Act as the first point of contact for communications.
• Manage a shifting diary and coordinate meetings.
• Coordinate complex international travel.
• Track deadlines and keep the CEO on schedule.
• Prepare materials for meetings and pitches.
• Liaise with internal and external stakeholders.
• Process expenses and financial documents.
• Maintain databases and general office administration.

Skills

Excellent written communication

Proactive approach

Detail-oriented

Ability to manage senior stakeholders

Ability to handle sensitive information

Self-driven and resourceful

Job description

Are you the kind of person who thrives in a fast-paced environment, do you love creating structure, systems, and calm in an environment where speed matters and every day looks different? A rapidly scaling fintech on a mission to reshape how financial advice is delivered is searching for an exceptional Executive Assistant to support its CEO and Co-Founder.

You’ll be stepping into a classic early‑stage environment : exciting, full of momentum, occasionally messy, and always moving at speed. The CEO, needs someone who can bring rhythm, rigour, and clarity to their world.

Key Responsibilities

• Acting as the first point of contact for calls, communications, and day‑to‑day correspondence.
• Managing a constantly shifting diary and inbox, arranging meetings and handling last‑minute changes with ease.
• Coordinating complex international travel: flights, hotels, ground transport, and detailed itineraries.
• Tracking deadlines, nudging priorities, and keeping the CEO on schedule.
• Preparing materials for meetings, pitches, and new business discussions.
• Liaising with internal teams, clients, and external partners to keep work flowing smoothly.
• Processing expenses, invoices, and financial documents with accuracy.
• Maintaining databases, filing systems, and general office administration.

Candidate

• A capable, energetic operator, ideally with experience in tech, finance, start‑ups, or similarly fast‑paced environments.
• Someone sharp, proactive, and detail‑obsessed, with excellent written communication and the confidence to manage senior stakeholders gracefully.
• A natural gatekeeper who can prioritise demands, protect the CEO’s time, and distinguish urgency from noise.
• Discreet, trustworthy, and comfortable handling highly sensitive information.
• An anticipatory thinker who sees around corners and solves problems before they appear.
• Thrives in pace, pressure, and change and stays calm throughout.
• Self‑driven, resourceful, and able to work independently with minimal guidance.