EA to Chairman

Marcilly Recruitment; Oxford; Remote; GBP 59,000 - 79,000; Full time

Job summary

A global recruitment firm is seeking an experienced Executive Assistant (EA) for their UHNW Chairman based in Monaco. The ideal candidate will have fluency in English and Italian, significant experience supporting senior executives, and strong organizational skills. This role requires adaptability in handling complex schedules and travel arrangements, ensuring seamless administration while maintaining confidentiality.

Benefits

Tax-free salary

Bonus

Healthcare

Pension

25 days holiday

Qualifications

• Extensive experience supporting a Senior Director, Chairman or CEO of a global organization.
• Must demonstrate high flexibility and multi-tasking ability.
• Discrete, reserved and able to handle confidential information.

Responsibilities

• Provide world-class administrative support to the Executive Chairman.
• Coordinate complex calendars and travel arrangements.
• Respond to emails on behalf of the Executive Chairman.

Skills

Fluency in English

Fluency in Italian

Mastery knowledge with MS Office

Another European language beneficial

Education

Educated to degree level

Job description

Overview

EA to UHNW Chairman Job Description. Marcilly Recruitment is working with a globally renowned brand to recruit a high-calibre EA for their UHNW Chairman based in Monaco. This role will be based in Monaco working in the exec office and closely with their family office. The successful EA to UHNW Chairman does not need prior experience working in Monaco. The successful candidate must speak fluent Italian and English.

Key Details

• Salary: €68,000 - €90,000 – tax free
• Benefits: bonus; healthcare; pension; 25 days holiday
• Hours: 09:00 – 17:00 Monday to Friday in the office
• Location: Monaco
• Start date: ideally ASAP but happy to wait a notice period

Role Description

The EA will provide world-class administrative support to the Executive Chairman, ensuring the smooth running of the daily business schedule. They will need to deliver all requirements quickly and accurately; be proactive and adaptable to continuous changing requests. Operate with the highest level of integrity at all times, treat all information in a confidential manner and act with the highest level of professionalism.

The EA will support the Executive Chairman and seamlessly manage a challenging and ever-changing business schedule. This global leader travels extensively to the international offices, and it is therefore critical to ensure all related back-office activities are planned well and managed closely at all times.

It is of great importance for this jobholder to demonstrate high flexibility and multi-tasking ability in a calm and composed manner.

Key Responsibilities

• Monitor the Monaco mailbox; respond to emails on their behalf when approved to do so
• Coordinate complex calendar, travel by private jet, and meetings for the Executive Chairman, regularly taking into account last minute changes and handling such changes in a calm and confident manner
• Manage the Executive Chairman's time as effectively as possible in order to create win-win situations for direct access to their time and office
• Prioritise conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures
• Maintain highly accurate contact list and database which is updated regularly
• Manage multiple projects as assigned by the Executive Chairman
• Work closely and in a collaborative way with the EAs of other Senior leaders across the Group

Specification

• Educated to degree level
• Extensive experience supporting a Senior Director, Chairman or CEO of a global, multinational organisation
• Understanding how to approach and work closely with Senior Directors and their PAs
• Experience of organising complex travel itineraries and meetings
• Ability to work to deadlines in a highly demanding environment
• Experience of working in global and multi-national organisations
• Excellent organisational skills and the ability to prioritise
• Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence
• Effective problem-solving ability Impeccable time management skills Self-motivated, committed and able to work well independently
• Strong work ethic, with a flexible and dedicated approach
• Exemplary interpersonal skills
• Trustworthy with high moral standards
• Professionalism in appearance & attitude
• Able to adapt quickly to changes, handle multiple tasks, and prioritise

Skills

• Fluency in English and Italian (written and spoken)
• Another European language beneficial
• Mastery knowledge with MS Office (Excel, Word, PowerPoint, E-mail)

Travel

Occasional international travel to meet the requirements of the role

About Marcilly Recruitment

Marcilly Recruitment is a boutique, London and Dubai based recruitment firm specialising in business and private administrative support in the UK, Europe and Middle East.

Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each one individually. Therefore, if you have not heard from us within five working days then sadly your application has been unsuccessful.