EA to CEO

Signet Recruitment and Retention; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A professional services organization based in London is seeking a proactive Executive Assistant to provide comprehensive support to a Senior Director. This key role requires exceptional organizational skills and absolute confidentiality while managing complex administrative tasks. The successful candidate will thrive in a fast-paced environment, responsible for managing the Director's diary, coordinating travel, and liaising with stakeholders at all levels. A competitive salary and benefits package is offered, highlighting the value placed on contributions to the organization.

Qualifications

• Four years of experience in senior secretarial or executive assistant roles.
• Experience supporting senior leadership in complex organizations is highly desirable.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage and coordinate the Director's diary and appointments.
• Organize meetings and prepare necessary documentation.
• Liaise confidently with internal and external stakeholders.

Skills

Exceptional organizational skills

Outstanding written and spoken English

Proactive and detail-driven approach

Strong initiative and sound judgement

Education

Secondary education to university entrance standard

Higher education qualifications

Tools

SharePoint

Job description

We are seeking a highly capable, discreet and proactive Executive Assistant to provide comprehensive support to a Senior Director and the wider team of 5 within a dynamic, international environment. This is a pivotal role at the heart of the organization, requiring exceptional organizational ability, absolute confidentiality and the confidence to manage complex administrative responsibilities with precision and professionalism. The successful candidate will be a trusted partner to senior leadership, able to anticipate needs, manage competing priorities and operate with tact in all interactions. This role will be based within their London offices and requires visibility in the office everyday.

Key Responsibilities

Working closely with the senior Director, the role will include:

• Managing and coordinating the Directors diary, meetings and appointments, including complex international travel arrangements (visas, accommodation, security clearances and logistics).
• Maintaining executive and organizational calendars, ensuring timely reminders and preparing well‑researched briefing notes ahead of meetings and events.
• Organizing, maintaining and safeguarding comprehensive filing systems, including confidential, administrative, finance and project documentation (both electronic and physical).
• Managing electronic document management systems and databases, including SharePoint.
• Acting as a key point of contact, liaising confidently and professionally with internal and external stakeholders at senior level.
• Supporting the preparation and delivery of meetings, including logistics, background research, drafting agendas, minutes, reports, presentations, spreadsheets, tables and graphs.
• Providing full secretarial support for formal meetings, including preparation, updating and quality assurance of all documentation.

About You

You will be an experienced executive support professional who thrives in a fast paced, high trusting environment and brings a calm, solutions focused approach to your work.

You will demonstrate

• Exceptional organizational skills and the ability to manage a broad and varied workload.
• Outstanding written and spoken English, with proven experience drafting and editing high quality documentation.
• A proactive, reliable and detail‑driven approach, with the ability to work under pressure and meet tight deadlines.
• Absolute discretion, professionalism and the ability to handle sensitive information with confidence and tact.
• Strong initiative, sound judgement and meticulous attention to detail.

Experience & Qualifications

• Four years experience in a senior secretarial, executive assistant or administrative support role.
• Experience supporting senior leadership within an international or complex organization is highly desirable.
• Completion of secondary education to university entrance standard; higher education qualifications are an advantage.

This role offers a competitive salary alongside an attractive benefits package. You will be joining a professional, international environment where your contribution is genuinely valued and where you will have the opportunity to work closely with senior leadership at the heart of the organization.