Document Controller

Manpower UK Ltd; Scotland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking a Document Controller in Rosyth to manage and ensure the accuracy of project documentation for large-scale engineering projects. The successful candidate will need proven experience in document control within technical environments, excellent communication skills, and a keen attention to detail. This role is crucial to supporting internal teams and maintaining compliance with documentation standards. Strong knowledge of Microsoft Excel and Adobe Acrobat is also essential.

Qualifications

• Proven experience in Document Control within a Technical or Engineering environment.
• Clear and confident communicator in English.
• Ability to manage multiple projects simultaneously under tight deadlines.

Responsibilities

• Receive, review, and process supplier documentation.
• Expedite suppliers for timely submission of final documents.
• Prepare, compile, and maintain electronic Final Manuals.

Skills

Document Control

Effective Communication

Project Management

Attention to Detail

Fluency in English

Microsoft Excel

Adobe Acrobat

Job description

Job Title: Document Controller
Location: Rosyth

Overview

Role Overview: We are seeking a detail-oriented and highly motivated Document Controller to support the successful delivery of large-scale process-engineering projects. This role focuses on the management, compilation, and distribution of project documentation for key markets, including marine liquefied gas transportation and storage, working with major shipyards and global oil majors.

The Document Controller will play a critical role in ensuring documentation is accurate, complete, and delivered on time, supporting both internal teams and external stakeholders.

Main Responsibilities

• Receive, review, and process supplier documentation to ensure compliance with purchase order requirements.
• Expedite suppliers to ensure timely submission of final documents.
• Prepare, compile, and maintain electronic Final Manuals.
• Liaise with external print companies for manual production and delivery.
• Prepare and dispatch Final Manuals in line with contractual requirements.
• Maintain manuals after delivery and manage retro-fit documentation in collaboration with the service department.
• Anticipate and proactively address documentation issues, difficulties, and deadlines.
• Support all areas of the documentation department and integrate effectively with the team.
• Collaborate with procurement, logistics, projects, engineering, and service teams.
• Assist buyers with invoice queries related to documentation and review printer invoices for approval.
• Promote a culture of openness, honesty, commitment, and continuous improvement.
• Actively support the company's Quality, Environmental, Health, and Safety policies and procedures.

Essential Knowledge, Skills, Experience & Competencies

• Proven experience in Document Control within a Technical or Engineering environment or on large/mega execution projects.
• Clear and confident communicator.
• Ability to manage multiple projects simultaneously and work under tight deadlines.
• Highly motivated with strong attention to detail.
• Fluent in English (verbal and written).
• Proficient in Microsoft Excel.
• Advanced knowledge and use of Adobe Acrobat software.
• Comfortable corresponding with suppliers outside the UK when required.
• Able to work independently, managing time, workload, priorities, and commitments effectively.