Document Controller

Balfour Beatty; Motherwell; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading construction firm is looking for a Document Controller to join their team in Motherwell. The successful candidate will manage all document flow, ensuring compliance with ISO 19650 standards and effectively using Common Data Environment platforms. Responsibilities include training project teams, overseeing review workflows, and maintaining efficient archiving processes. This position offers flexibility, hybrid working options, and opportunities for professional development within a supportive and inclusive environment.

Benefits

Smart working flexibility

25 days annual leave

Family friendly policies

Pension and share incentive plan

Qualifications

• Strong administration skills with excellent attention to detail.
• Knowledge of ISO 19650 file naming standards.
• Experience working with Common Data Environment (CDE) platforms.

Responsibilities

• Manage document control requirements for the project.
• Identify contractual requirements related to document control.
• Utilise internal SharePoint for documentation accuracy.

Skills

Strong administration skills

Knowledge of ISO 19650

Experience with CDE platforms

Strong IT literacy

Interpersonal skills

Planning and organization

Tools

Microsoft Office

Bim Docs

Autodesk Construction Cloud

Job description

About the role

Job Title: Document Controller

Location: Glasgow / Edinburgh, Liberton Community Campus

Company: Balfour Beatty Group

About Us: Balfour Beatty has an exciting opportunity for a Document Controller to join our team at a project onsite at our Liberton Community Campus, as well as our office at our Maxim office in Motherwell.

As a Document Controller, you'll play a vital role in managing and controlling all project document flow. You'll ensure accurate information management, compliance with ISO 19650 standards, and support our teams and subcontractors in using our Common Data Environment (CDE) platforms effectively.

Key Responsibilities

• Manage document control requirements for the project, ensuring compliance with ISO 19650 standards.
• Identify contractual requirements related to document control.
• Utilise Balfour Beatty's internal SharePoint and ensure accurate documentation from pre-construction through to completion and archiving.
• Manage review workflows, liaising with design managers, site teams, subcontractors, suppliers, and customers.
• Provide training and coaching to project teams on document control procedures and CDE use.
• Ensure stakeholders receive the latest project information promptly and accurately.
• Provide feedback to design and project managers on documentation issues.
• Oversee business archiving to ensure efficient and accessible storage.
• Support continuous improvement within information management systems.
• Champion Balfour Beatty's values and maintain a relentless focus on Zero Harm.

Who we're looking for

What You Need

• Strong administration skills with excellent attention to detail.
• Knowledge of ISO 19650 file naming standards.
• Experience working with Common Data Environment (CDE) platforms.
• Experience of document control within the construction industry desirable.
• Previous experience in document control, ideally in a construction or engineering environment.
• Strong IT literacy - confident working across cloud-based platforms and Microsoft Office (incl. SharePoint & Teams).
• Experience using Bim Docs and /or Autodesk Construction Cloud (ACC) desirable.
• Basic understanding of BIM.
• Good interpersonal and communication skills, with the ability to train and support others.
• Strong planning, organisation, and problem‑solving skills.
• A collaborative team player, determined to see tasks through to completion.

Why join us?

At Balfour Beatty, we're more than just a construction company. We deliver vital infrastructure that helps shape the communities around us. You'll join a team that values innovation, collaboration, and your personal development - with opportunities to learn, grow, and make a real impact.

We support flexible and hybrid working where possible, and we are committed to creating a diverse and inclusive workplace where everyone feels valued.

Professional and personal development

The size and scale of Balfour Beatty coupled with our strong pipeline of work provides incredible opportunities, regardless of what stage you are at in your career.

We encourage and empower our employees to take control of their career and explore which part of the business they want to work in and what role is right for them. We actively encourage our managers and employees to have open communication throughout the year about wellbeing, development and career opportunities.

We're proud of the Balfour Beatty Academy. Whether it's sharpening your technical expertise, improving your personal skills or seeking support to become professionally qualified, our 70:20:10* approach to development means we have a learning approach that suits everyone.

*70% learning on the job, 20% learning from those around you, and 10% formal training courses and learning events.

About us

From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.

We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.

Our award‑winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.

To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [e-mail]

Benefits

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more