Document Controller

ASSYSTEM; Glasgow; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading engineering company in Glasgow seeks a Document Controller to manage document workflows and ensure quality control. This pivotal role involves organizing documents in SharePoint, collaborating with project management teams, and ensuring compliance with Programme standards. The ideal candidate is detail-oriented, organized, and proficient in Microsoft Office. Offering hybrid work arrangement with 1-2 days remote work per week, this position provides a chance to contribute to significant projects in the energy sector.

Benefits

Attractive social benefits

Ongoing training opportunities

Holiday bonuses

Dynamic Employee Committee

Qualifications

• Hands-on experience in document control activities with a solid understanding of workflows.
• Meticulous eye for detail and a process-driven approach.
• Exceptional organizational skills to ensure efficient task completion.

Responsibilities

• Oversee all stages of document workflows using REBIM and GliderBIM.
• Organize and maintain the document filing structure in SharePoint.
• Train and onboard new team members on document control procedures.

Skills

Document control activities

Detail-oriented

Strong organization

Microsoft Office Suite

Communication

Team player

Tools

SharePoint

REBIM

GliderBIM

Excel

Word

Outlook

Job description

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 7,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.

To ensure a viable, efficient, and reliable energy future for all

Job Description

Your Mission:

🌟 Join Our Team as a Document Controller! 🌟

Are you a proactive professional with a passion for organization and detail? We’re looking for a Document Controller to join our dynamic Client-based team on an exciting new major Programme! 🚀 In this pivotal role, you’ll collaborate with project management teams to ensure the smooth flow of documents and information across diverse stakeholders.

This is your chance to play a central role in shaping and maintaining processes, providing guidance, and making a real impact on a high-profile Programme. 💼

What You’ll Do

• Oversee all stages of document workflows using REBIM and GliderBIM.
• Organize and maintain the document filing structure in SharePoint.

✅ Drive Process Excellence:

• Periodically review and refine the Programme Document Control Process to keep it fit for purpose.
• Train and onboard new team members on document control procedures and software.

✅ Ensure Quality & Compliance:

• Perform quality checks on supplier documentation to meet Programme standards.
• Manage document numbering, status tracking, and revision control with precision.

✅ Collaborate with Stakeholders:

• Be the go-to contact for document workflows with supply chain partners. 🤝
• Liaise with customer organizations to ensure feedback is received on time.

Qualifications

🌟 Essential Skills and Experience 🌟

We’re looking for someone who brings a wealth of expertise and enthusiasm to the role! Here’s what you’ll need to shine:

• 📂 Proven Expertise: Hands-on experience in document control activities with a solid understanding of workflows.
• 🔍 Detail-Oriented: A meticulous eye for detail and a process-driven approach to tasks.
• ⏱ Strong Organization: Exceptional organizational skills to ensure efficient task completion within set timelines.
• 💻 Tech Savvy: Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• 🤝 Excellent Communication: Top-notch interpersonal skills to liaise with stakeholders at all levels.
• 🎯 Team Player: Ability to work collaboratively while juggling multiple priorities with ease.

🌟 Desirable Skills and Experience 🌟

While not essential, the following will give you an edge:

• 👔 Client-Focused Experience: Previous experience working within a Client organization.

If you tick these boxes, we’d love to hear from you! 🌈 Apply today and become a key player in this exciting Programme. 🚀

Additional Information

Why join the Switchers community?

💥 Assystem has over 55 years of experience in nuclear engineering. We are among the top 3 largest nuclear engineering companies.

💥 Attractive social benefits: an engaging and dynamic Employee Committee (CE), holiday bonuses...

💥 Ongoing training throughout your career. Numerous career opportunities: 70% of our managers come from internal promotions!

💥 1 to 2 days of remote work per week.

The role would typically be expected to be conducted in a hybrid arrangement from Glasgow City Centre (3 days office, 2 days WfH).

SC required to commence role. Sole UK nationals only

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.