Document Controller

Egis UK Holdings; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A global consulting firm is seeking a Document Controller in London. You will manage all aspects of project documentation, ensuring accuracy and compliance while working closely with various teams. The ideal candidate will have experience with EDMS systems, strong attention to detail, and proficiency in Microsoft Office. This role is vital in maintaining an efficient document control system and supporting project goals.

Qualifications

• Previous experience in Document Control essential.
• Strong knowledge of EDMS systems required.
• Methodical working style and strong attention to detail are crucial.

Responsibilities

• Review and submit project documents with unique references.
• Upload and download documents to client systems.
• Maintain Document Control register and track project documents.

Skills

Knowledge of EDMS systems

Proficiency in Microsoft Office Suite

Excellent time management

Interpersonal and customer service skills

Attention to detail

Education

Qualifications in Information Management or Administration

Tools

ALIM

Asite

SharePoint

Job description

As a Document Controller, you will play a key role in supporting the smooth flow and organisation of project documentation. Working closely with the Document Controller Manager and design team, you will handle all aspects of documentation - registration, receipt, distribution, and issue. Your work will ensure the accuracy and compliance of all project documents, creating a well‑maintained and accessible project filing system. You will oversee the organisation, quality checking, and distribution of critical project files to ensure the team's access to updated information and maintain efficient document control.

Responsibilities

• Review, number, and submit project documents with unique references and revisions before submission to the client
• Upload and download project documents to both client EDMS and Asite systems
• Maintain an updated Document Control register
• Track all incoming and outgoing project documents, ensuring all team members and subcontractors receive the latest versions
• Conduct quality checks on documents before filing and distribution to ensure compliance
• Organise the project filing system and manage digital archiving processes
• Coordinate with various departments, including HS2 and external consultants, to support documentation needs
• Provide administrative support to project and technical teams.
• Follow document procedures across digital platforms such as Microsoft Office, Asite, and ALIM
• Act as the subject matter expert in document management, offering training and promoting best practices
• Administer company and client EDMS systems, managing user permissions, creating new users, and deactivating users as needed
• Support upcoming stages by creating and maintaining workflows

Qualifications

• Previous experience in Document Control with strong knowledge of EDMS systems (e.g., ALIM, Asite, SharePoint)
• Proficiency in Microsoft Office Suite
• Excellent time management, prioritisation, and troubleshooting abilities
• Strong attention to detail, quality focus, and methodical working style.
• Adaptability in a dynamic environment with a proactive, 'can-do' attitude
• Effective communicator with strong interpersonal and customer service skills
• Qualifications in Information Management, Administration, or equivalent experience

About the Company

Egis is a leading global consulting, construction engineering and operating firm. We work hand-in-hand with our clients across every aspect of transport, energy and the built environment to build a more balanced, sustainable and resilient world. We hold 50+ years of experience and have a worldwide workforce of over 20,000 people.

In the UK, we are delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. We work in the transport and energy sectors, providing consultancy, engineering and operations services for clients such as major airports, governments, regulators, cities and rail and road operators.