Document Controller

AM Global; Blyth; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the cable lay and burial sector is looking for a Project Administrator and Document Controller. The successful candidate will ensure efficient management of administrative tasks and document control procedures, supporting project organisation and compliance. This role requires strong organisational skills, attention to detail, and proficiency in relevant software. Join a dynamic team and contribute to exciting projects in a fast-paced environment.

Qualifications

• Strong organisational skills and attention to detail required.
• Proficiency in document management systems and project management software.

Responsibilities

• Manage and control project-related documents and reports.
• Support project managers with scheduling and correspondence.
• Coordinate project meetings and maintain document control procedures.

Skills

Organisational Skills

Attention to Detail

Communication Skills

Proactive Approach

Tools

Microsoft Office Suite

Document Management Systems

Project Management Software

Job description

Project Administrator and Document Controller Role

We are seeking a highly organised and proactive Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project organisation by ensuring that all administrative tasks and document control procedures are efficiently managed. This position requires a keen attention to detail, excellent organisational skills, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities

Document Control

• Manage, control, and distribute project-related documents, drawings, and reports.
• Ensure all project documentation is filed, archived, and easily retrievable according to company standards and project requirements.
• Maintain and update document registers, ensuring accuracy and currency.
• Ensure compliance with documentation standards and handle document flow between teams and stakeholders.
• Assist with audits by providing necessary documentation.
• Monitor deadlines, report compliance issues, and follow up on actions.
• Coordinate with clients on submission processes and organize regular alignment meetings.
• Serve as the point of contact for document control queries.

Administration

• Be the single point of contact for project organisation and document storage.
• Support project managers and teams with scheduling, correspondence, and travel arrangements.
• Maintain the project SharePoint site and prepare meeting documents.
• Assist in preparing project proposals and reports.
• Manage project management systems and coordinate with other departments.

Additional Responsibilities

• Maintain document control procedures and master registers.
• Distribute and track documents ensuring timely issuance.
• Organise and maintain electronic and physical archives.
• Support project schedules, milestones, and deadlines.
• Coordinate project meetings and record minutes.

Key Behaviours and Qualifications

• Strong organisational skills, attention to detail, and high accuracy.
• Excellent communication skills, both written and verbal.
• Ability to work under pressure and meet deadlines.
• Proactive and solution-oriented approach.
• Proficiency in document management systems, project management software, and Microsoft Office Suite.
• Familiarity with engineering drawings and industry standards (preferred).

Additional Details

• Seniority level: Associate
• Employment type: Full-time
• Industries: Office Administration, Renewable Energy, Oil and Gas