Document Control Specialist

Hitachi Vantara Corporation; Birmingham; On-site; GBP 40,000 - 55,000; Full time

Job summary

A global technology company is seeking a Document Control Specialist in Birmingham. The role involves managing technical documentation for engineering projects, ensuring compliance with standards, and collaborating with various teams. You will maintain the Document Management System, prepare reports, and provide training on tools. Ideal candidates will have at least 5 years of experience in document management and strong organizational skills. This position offers opportunities for learning and growth in an innovative environment.

Qualifications

• Minimum of 5 years of experience in Document Control activities in engineering firms.
• Proven experience in document management within engineering companies.
• Knowledge of Autodesk Construction Cloud (ACC) and Building Information Modeling (BIM) environments is a plus.

Responsibilities

• Register, issue, update, and archive technical project documentation.
• Maintain and keep the Document Management System (DMS) up to date.
• Prepare reports on document status.

Skills

Organizational skills

Attention to detail

Good communication abilities

Education

Library and Information Studies or similar

Tools

InEight

SharePoint

Aconex

Microsoft Office

Job description

Description

The Opportunity

Hitachi Energy are looking for a Document Control Specialist to join a dynamic and collaborative team driving excellence in engineering projects. As a Document Controller, you will play a critical role in ensuring the accuracy, compliance, and timely delivery of technical documentation across complex projects. This opportunity offers the chance to work closely with Project Management, Engineering, and Planning teams, while developing expertise in cutting‑edge document management systems. If you are passionate about organization, precision, and enabling successful project execution, this is your opportunity to learn, grow, and make an impact in a global environment.

Please note we are unable to provide visa support on this position (including post graduate).

How you’ll make an impact

• Register, issue, update, and archive technical project documentation (drawings, specifications, certificates, etc.).
• Maintain and keep the Document Management System (DMS) up to date.
• Prepare the Project Document List in collaboration with all disciplines and the list of documents to be shared with the client.
• Coordinate with all disciplines and clients to ensure proper document delivery and traceability.
• Collaborate with Project Management, Engineering, and Planning teams to monitor document status, update planning dates, and activate internal and external documentation workflows.
• Prepare reports on document status.
• Ensure compliance with company standards and document control procedures.
• Review technical specifications to identify document management requirements for projects.
• Provide training to end‑users on the use of the document management tool.
• Prepare and collate Health & Safety files, including technical manuals (O&M), to relevant project requirements.
• Support off‑site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
• Manage outsourced printing suppliers through requesting quotations, monitoring quantities and reporting to the Project and Document Manager.

Your background

• Library and Information Studies (or similar); technical degrees with proven experience in document management within engineering companies.
• Minimum of 5 years of experience in Document Control activities in engineering firms.
• Knowledge of document management tools (InEight, SharePoint, Aconex, Livelink, Extended ECM, etc.).
• Knowledge of Autodesk Construction Cloud (ACC) and Building Information Modeling (BIM) environments is a plus.
• Knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Organizational skills, attention to detail, and good communication abilities.
• Knowledge of various relevant industry standard client documentation practices including National Grid / SSE / SPEN / DNO requirements, is desirable.
• IOSH Managing Safely or similar, is desirable.

At Grid & Power Quality Solutions and Service business in Europe (HBUEU), diversity drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e‑mobility. Join Our Team!