Divisional Support Officer

HSE; England; On-site; GBP 50,000 - 70,000; Full time

Job summary

A public safety organization in the United Kingdom is seeking a professional to lead and manage recruitment activities within their Technology Division. This role entails overseeing key operational tasks, supporting senior leadership, optimizing processes, and delivering effective divisional communications. The ideal candidate will have experience in recruitment, process enhancement, and data analysis, ensuring that onboarding and training initiatives align with strategic objectives. The work environment is fast-paced and impactful, contributing to the organization's mission of keeping people safe.

Qualifications

• Experience leading recruitment activities across various roles.
• Strong background in process enhancement and service optimisation.
• Ability to produce and present accurate reports for decision-making.

Responsibilities

• Lead divisional recruitment activities ensuring seamless onboarding.
• Identify process improvements and align with strategic goals.
• Oversee operational tasks to support Senior Leadership Team.

Job description

Technology, data, and digital services underpin everything that HSE does. We are a knowledge organisation, with a wealth of experience in keeping people safe. It is the responsibility of the Technology Division (TD) to ensure that everyone in the organisation can access our data and information, to share it and to use it to make effective decisions. We support over colleagues working across Great Britain and, our services keep inspectors functioning effectively and efficiently on industrial sites nationwide, from oil platforms in the North Sea to our deepest mines and quarries.

Key Responsibilities

• Lead and manage divisional recruitment activity including permanent and contingent roles. Ensure consistent collaboration with HR, Public Sector Resourcing, and hiring managers, to ensure that the process of onboarding new employees into HSE is seamless and timely.
• Actively contribute to divisional support initiatives, identifying opportunities for process enhancements and service optimisation. Align improvement activities with the Technology Division (TD) business plan to ensure strategic goals are met and sustained.
• Oversee a range of operational tasks to support Senior Leadership Team (SLT) effectiveness, including : budget tracking, Divisional DSE assessments, procurement coordination, governance reporting and compliance, and, provide support for the Director of Digital’s Executive Assistant during absences or peak demand.
• Plan and deliver divisional meetings and events, ensuring agendas are prepared, actions are tracked and followed up, and logistics are managed efficiently. Provide support for both in-person and virtual formats.
• Ensure key resources such as SharePoint sites, organigrams, templates, and guidance documents are up-to-date, accessible, and aligned with divisional standards.
• Capture, analyse, and interpret data to support assurance activities. Produce accurate and timely monthly reports for the Chief Technology Officer (CTO), contributing to informed decision-making and governance.
• Coordinate divisional training needs, including the preparation and submission of annual L&D bids. Monitor training budgets, track spend, and report progress to SLT, ensuring alignment with strategic training development.
• Oversee divisional communications, including newsletters and team channels, ensuring timely and effective messaging.