Department Administrator

UK Atomic Energy Authority; Oxford; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading energy organization in Oxford is seeking a dedicated Administrative Assistant to support operations, requiring a professional with strong administrative and interpersonal skills. The role involves organizing meetings, travel, and various administrative tasks while being part of a diverse team committed to clean energy. Candidates should have prior administrative experience and proficiency in IT. The position offers a full-time role with opportunities for flexible working arrangements, primarily onsite in Culham.

Qualifications

• Previous administrative experience and/or qualification.
• Good IT skills and proficient in the use of Microsoft Office.
• Discreet and professional approach.
• Excellent interpersonal skills.

Responsibilities

• Arrange meetings, prepare agendas, and minutes.
• Organize UK and international travel and conference registration.
• Handle purchasing.
• Provide administrative support for visiting scientists and students.
• Other reasonable administrative support.

Skills

Administrative experience

IT skills

Microsoft Office proficiency

Interpersonal skills

Job description

Overview

The salary for this role is 27202. Onsite working is expected for at least 3 days a week; however we actively support requests for flexible working. This role can be based at any of the following sites: Culham, Oxfordshire. This role requires employees to complete an online BPSS including DBS checks for criminal convictions and possibly a search of open source data.

Responsibilities

• Arranging meetings, preparing agendas and minutes
• Organising UK and international travel and conference registration
• Purchasing
• Making arrangements for new starters visiting scientists and students, liaising with other staff to ensure that computer accounts are set up, office accommodation is provided, site passes are issued, etc.
• Other reasonable administrative support for the staff of the division

Benefits & EEO Statement

A full list of our benefits can be found here. Mission is clean energy for all and we welcome talented people from all backgrounds who want to help us achieve our mission. We are under-represented from some groups and so want to encourage applications in particular from women in STEM, people from Black British Caribbean and African backgrounds and from Pakistani and Bangladeshi British backgrounds. Our Executive team supported by our Head of Equality Diversity and Inclusion (EDI) and Wellbeing and our EDI Networks actively promote Inclusion and takes steps to increase diversity within our organization. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success. UK Atomic Energy Authority is committed to being accessible. Please email if you have any questions or require help or adjustments to compete on a fair basis for example changes to the way we interview or share information. Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.

Remote Work

No Employment Type : Full-time

Qualifications

• Previous administrative experience and / or qualification
• Good IT skills and proficient in the use of Microsoft Office
• Discreet and professional approach
• Excellent interpersonal skills
• Machine Shop, Civil Project Management, Content Development, Biomedical, Maintenance Engineering
• Experience : years
• Vacancy : 1