Database And Office Administrator

Teacheroo; City of Edinburgh; Hybrid; GBP 13,000 - 16,000; Part time

Job summary

A vibrant family of independent schools in Edinburgh is seeking a Database and Office Administrator for a part-time role. This position offers a hybrid working model, requiring a minimum of two days in-office. The successful candidate will manage database projects, support community engagement, and perform various administrative duties. Applicants must have relevant experience and the ability to prioritize tasks effectively. Competitive benefits include generous holiday allowance and access to school facilities.

Benefits

Generous holiday allowance

Enhanced sick pay

Family friendly policies

Use of swimming pool and fitness room

Membership of the ESMS Discount Scheme

Employee Assistance Service

Cycle to work scheme

Car leasing salary sacrifice scheme

Regular salary reviews

Funding towards professional qualifications

Fee remission from Nursery to S6

Free school lunches

Free Sports Club membership

Qualifications

• Previous experience of providing database administration and administrative support in a busy office environment.
• Ability to multi-task and prioritise workload with good attention to detail.
• Use of initiative and handle email and phone enquiries from various stakeholders.

Responsibilities

• Support the engagement of the ESMS wider community and keep them connected.
• Manage a series of database projects for data standardisation and improvements.
• Carry out administrative responsibilities including merchandise and diary management.

Job description

Overview

Erskine Stewart’s Melville Schools are currently recruiting for a Database and Office Administrator to join the Schools on a permanent, part-time basis. The position is available for an immediate start (subject to satisfactory pre-employment checks). The role is part-time, working 20 hours per week, across a four-day working pattern with a pro-rated salary of £15,531. The pro-rated annual holiday leave entitlement is 16.5 days, plus 10 days statutory holiday at Christmas and Easter, when the schools are closed. This is a hybrid working position, with a minimum of two days required to work in the office.

The Development Department focuses on developing relationships that benefit both the schools and the connections in various ways, from social events to establish a sense of community, to supporting the careers department and academic or extra-curricular objectives, and fundraising for a variety of objectives, such as capital projects for the School and our bursary programme.

Responsibilities

• Support the engagement of the ESMS wider community (parents, alumni, staff and friends) and keep them connected to the family of Schools as they are today.
• Manage a series of database projects to maintain and standardise data and implement new features to improve efficiencies and data availability within the database for queries.
• Carry out other administrative responsibilities including merchandise management, diary management, event administration and support to the team and Director of Development as required.

Requirements

• Previous experience of providing database administration and administrative support in a busy office environment.
• Ability to multi-task and prioritise workload with good attention to detail.
• The Development Office is a busy environment; you will need to use initiative and handle email and phone enquiries from former pupils, staff and parents, current staff, parents and members of the public.

Contract and Working Arrangements

The role is part-time, 20 hours per week, across a four-day pattern with hybrid working (minimum two days in the office).

Eligibility

ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Benefits

• Generous holiday allowance
• Enhanced sick pay
• Family friendly policies
• Use of the Schools’ swimming pool and fitness room outside school hours
• Membership of the ESMS Discount and Benefits Scheme (including discounts at 130,000 retail and entertainment locations)
• Employee Assistance Service
• Cycle to work scheme
• Car leasing salary sacrifice scheme
• Annual professional review process
• Regular salary reviews
• Funding towards professional qualifications
• Fee remission from Nursery to S6
• Free school lunches
• Free Sports Club membership, including pool and fitness facilities

Application Procedure

In order to apply for the position, please complete the attached application form. Any enquiries about these positions should be directed to the ESMS Recruitment Team at the contact provided.

Closing date for applications: Wednesday 15 October 2025. Interviews are anticipated to be held the week commencing 20 October 2025.

About ESMS

Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form.

We are a consistently award-winning School, with an educational legacy that stretches back more than 300 years. Our Schools have always been pioneers of rounded education. Children’s education is underpinned by our values: kindness, confidence, resilience, integrity and curiosity. From virtual reality headsets in the classroom to developing one of the first outdoor learning programmes in Scotland, we are always searching for new ways to develop the whole child.

The people that work for us are passionate and forward-thinking; we value the incredible contributions they make to school life and invest in their careers to support their professional and personal growth.