Data Administrator

Fletchers Group; Sefton; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A dynamic law firm is looking for a Data Administrator to support compliance by managing data governance processes and organizing confidential files. The role involves digitizing records, data entry, and ensuring adherence to data protection regulations. Ideal candidates will have experience in compliance or administrative roles and a high attention to detail. The firm offers flexible working arrangements and values colleague well-being.

Benefits

35 days holiday per year

Bonus scheme

Pension scheme

Life Assurance Policy

Medicash policy

Company sick pay

Flexible working environment

Professional development opportunities

Qualifications

• Previous experience in a compliance, data governance, or administrative role.
• Experience working in a professional services environment.

Responsibilities

• Handle and organize confidential physical legal files.
• Scan and digitize paper records/documents.
• Data entry into spreadsheets.
• Label and categorize physical data.
• Identify documents for destruction per policy.
• Perform digital cleanse for obsolete data.
• Support the Compliance Team in data protection obligations.

Skills

Attention to detail

Confidentiality

Numeracy skills

Literacy skills

Excel navigation

Job description

The Data Administrator is to play a key role in supporting the Compliance Team to ensure data management, protection & governance processes meet with regulatory requirements and Company policies. The post holder will review and organise physical and electronic data, both archived and acquired through Mergers & Acquisitions, to ensure the proper classification, retention and destruction of data in compliance with Records Management Guidance, in order to minimise volume of data held and to store any data retained in an appropriate & organised way.

Responsibilities

• Handle, review and organise confidential physical legal files both current and acquired through M&A activity.
• Scan and digitise paper records/documents.
• Data entry - spreadsheets/Proclaim.
• Label and categorise physical data.
• Identify physical documents for destruction in line with Company policy.
• Perform digital cleanse to remove redundant or outdated data in line with Company policies.
• Manual handling of physical files and boxes in our onsite archival storage.
• Support the Compliance Team to meet GDPR and data protection obligations.
• Work with the wider business to minimise electronic data storage.
• Review firmwide policies concerning data storage.
• Complete audits to ensure policies being followed in the wider business, work to reduce any failures to follow policies and report to the Compliance Teams leadership group.
• Attention to detail.
• Confidentiality.
• Good standard of numeracy and literacy skills.
• Ability to navigate Excel spreadsheets and input data into them.
• Ability to lift & move physical files and boxes.

Desirable skills, qualifications and experience

• Previous experience in a compliance, data governance, or administrative role.
• Experience of working in a professional services environment.

Fletchers is a fast-growing, dynamic law firm specialising in personal injury and clinical negligence law, with outstanding rankings in both The Legal 500 and Chambers & Partners. Following several strategic acquisitions, we've evolved into the Fletchers Group, with ambitious plans for continued growth and innovation. We aspire to be the best place to work in the legal sector. Our workplace culture is inclusive, informal, and supportive, with a strong focus on colleague wellbeing and happiness. We are proud to offer some of the best hybrid and flexible working arrangements in the industry - because we understand that balance drives performance. At Fletchers, we also value connection and collaboration. We create exciting opportunities for teams to come together and thrive. Whether you're starting your career or aiming for leadership, you'll find a clear path to progress and development here - from apprenticeships and professional qualifications to senior roles and Partnership. We seek out a broad range of challenging, high-quality legal work, enabling our people to build meaningful and progressive careers. And we don't just talk about development - we invest in it, with a significant proportion of our colleagues working towards relevant qualifications at any given time. We reward those who help build our success and live our values. Our benefits package is designed to grow with you, offering real opportunities to share in our long‑term strength. Our base pay and bonus structure is built to recognise and reward high performance. Join us and be part of a law firm that's not only growing, but redefining what it means to work in legal services. Fletchers Group is an inclusive employer with a diverse workforce: we welcome applications from any and all backgrounds. We're committed to providing a culture and environment where everyone can thrive, understanding and celebrating that no colleague is the same. We're proud of our work on the Disability Confident scheme, and we are signing up to other diversity standards to reflect our ethos.

Benefits

• 35 hours working week.
• Bonus scheme (subject to targets being met).
• 35 days holiday a year including bank holidays and Christmas Closure, with option to purchase up to 3 extra days’ holiday per year; up to 3 days after your 5th, 7th, and 9th full year of employment.
• Pension scheme with tax‑efficient salary sacrifice option.
• Life Assurance Policy.
• Medicash policy to cover some dental, optical and other medical expenses.
• Company sick pay.
• Enhanced Maternity, Paternity and IVF schemes.
• Flexible, agile working environment with a positive work‑life balance.
• Varied calendar of funded company social events.
• Monthly voucher awards for winning nominees.
• A genuinely supportive and friendly culture.
• Ongoing training and professional development opportunities.